Assistant Manager Documentation

Business Unit

T&D

Grade

Asst. Manager (Documentation)

Function

Sales & Marketing

Job Purpose

Error free technical bid submission for Government and Private clients

Key Responsibility Areas

Objective Key Responsibilities (OKRs)

• Strategic identification of relevant tenders (Government & Private)
• Complete ownership of tender documentation technical, commercial & compliance
• Expert handling of portals such as PRANIT, CPPP, State e-Procurement platforms
• Review of eligibility criteria to ensure bid viability & alignment
• Timely submissions, clarifications, and post-bid coordination

Team Manager Responsibilities

• Coordinate with internal teams (Commercial, Finance, Planning) for timely receipt of inputs
• Guide junior documentation staff on tender requirements and formats
• Review and verify technical documents prepared by team members for compliance and accuracy
• Monitor progress of documentation activities and flag delays or gaps
• Ensure adherence to tender timelines, checklists, and internal approval processes
• Maintain version control and document discipline within the tender team

Key Performance Indicators

• 100% tenders submitted before deadline
• Zero disqualifications due to documentation non-compliance
• 2 clarification rounds per tender

Organizational Accountabilities

• Error free timely submissions of the technical bid submissions
• Daily search of relevant tenders on online portals and timely informing the team about the new tenders

Key Contacts

Key Internal Stakeholders

• Bid Management team
• Finance & Accounts
• Commercial and Contracts
• Planning and Site personnels
• Quality & Safety personnels

Key External Stakeholders

• Government and Private Clients
• OEM vendors

Job Qualifications and Requirements

Knowledge and Experience

• 3-5 years of experience in technical documentation / tendering / bidding support
• Hands-on experience in preparing and compiling technical bids for tenders
• Experience coordinating with internal stakeholders
• Experience in collecting, reviewing, and organizing certificates, credentials, and compliance documents
• Exposure to tender portals / e-procurement systems
• Experience in meeting strict tender timelines and handling multiple bids simultaneously
• Prior experience in EPC of Metro & Railways/ Power Transmission and Substations / infrastructure sector preferred

Education and Certifications

Bachelors degree in engineering (Electrical / Mechanical / Instrumentation or any discipline)

OR

Diploma in Engineering with relevant experience in tendering and technical documentation

OR

B.Sc Graduate strictly with above relevant experience (can be considered if he/she has similar experience in same field)

Interpersonal Skills

• Strong communication and coordination skills
• Team-oriented with effective stakeholder interaction
• Ability to work under pressure and meet deadlines

Attitude | Key Competencies

• Tender documentation & compliance
• Planning, coordination, and time management
• Attention to detail and quality focus
• Stakeholder coordination and problem solving