Assistant Facilities Manager

Job Description

Tech Mahindra is Hiring for Assistant Manager Location: Mumbai Working Days: 5 days a week Shift Time: Between 7 AM to 11PM (Nine & Half hour shift) Experience: Minimum 6-8 years in Facilities Management with a large organization preferably with BPO Education Post Graduate / Graduate Job Responsibilities To manage General Admin and Facility Management (FM) General Administration Handling functioning, manpower deployment for F&P services. Monitoring SLAs & KPI are for Company and outsourced agencies towards effective service deliverance. Manpower planning and ensuring of proper teamwork for all the facilities. Ensuring health and safety requirement with urgency. Resolving emergency maintenance within timelines Managing services like housekeeping, Hygiene, sanitation, pest control, Drinking water, security & vigilance, and clients, stationery, Furniture and fixtures, Access control, Office equipments, Scrap disposal, Fire Systems, First Aid, Courier & Dispatch, etc. Maintenance of Equipment and Assets Complete monitoring of Fire Alarm System and Firefighting system and ensure that Public Address system is operational all time and Regular PPM with Service Provider. To schedule and supervise the PPM and repair work, facility and equipment. Conduct inspections of premises and review work of subordinate staff. Coordinating with the BMS Staff and Maintenance of premises. Liaison with Authorities Liaison with govt. agencies such as Fire Dept., BMC, Local Police etc. Security and Safety Handling Security & Safety systems and all relevant procedures towards EHS. Complete Monitoring of CCTV recordings and to look into the matter if any issue arises. Complete briefing of Security Staff and Shift allocation with taking report from Security Officer. Monitor all tools & procedure towards people & asset movement within the premises. Infra Developments On sites Project Development monitoring and weekly development MIS for management. To Ensure the Work is as per given SLA and work is as per SOW. Finance and Budget Taking care of Budget and expenses as per the SOP. Monitoring the Budget and Reporting on MIS for any variation in the same along with team. To get various service providers Billing approved and submitting for further process to finance. Tracking of all AMC and work orders through tracker & getting renewed well before hand for smooth functioning. To ensure payment are done to channel service provider on timely basis. Controlling Budget and overhead expenses. Procurement To ensure the Office stationery is procured well in advance after getting approval on requisition. Procurement of Pantry Items Ensure all Repair and Maintenance Accessories are in stock for any emergency breakdown. Coordinating and monitoring activities of contract suppliers and maintaining relationship for smooth functioning and check work completed by contractors and vendors as per the schedule. Vendor Management Vendors and suppliers management by getting quotes through E-quote and coordinate with commercial team. Calculating and comparing costs for goods and services to maximize cost-effectiveness. candidates residing in Mumbai can only apply . Interested candidates can mail they are cv on diana.amon@techmahindra.com