Assistant Accounts Payable Manager

Role & responsibilities

1. Invoice Processing & Payments:

• Oversee end-to-end AP operations including invoice receipt, verification, and posting in ERP.
• Ensure timely and accurate processing of vendor invoices, employee reimbursements, and other payables.
• Review and approve payment runs as per company policies.
• Monitor aging reports and ensure no overdue payments.

2. Vendor Management:

• Act as a point of contact for vendor queries and resolve disputes promptly.
• Maintain updated vendor master data and ensure compliance with KYC and tax requirements.
• Negotiate payment terms and assist in vendor reconciliations.

3. Compliance & Controls:

• Ensure adherence to internal controls, company policies, and statutory regulations (GST, TDS, withholding tax, etc.).
• Support internal and external audits by providing necessary documentation and clarifications.

4. Month-End & Reporting:

• Assist in month-end close activities including AP accruals and reconciliations.
• Prepare and review AP reports such as aging, outstanding advances, and vendor balances.

5. Process Improvement:

• Identify process gaps and recommend automation or efficiency improvements.
• Implement best practices for AP function to enhance accuracy and turnaround time.

6. Team Management:

• Guide and mentor team members to achieve performance goals.
• Allocate tasks and monitor team productivity.

Required Skills & Competencies:

• Strong knowledge of Accounts Payable processes and accounting principles.
• Good understanding of taxation laws (GST, TDS, WHT) and compliance requirements.
• Hands-on experience with ERP systems (SAP / Oracle / NetSuite / MS Dynamics).
• Advanced proficiency in MS Excel (Pivot tables, VLOOKUP, etc.).
• Strong analytical and problem-solving skills.
• Excellent communication and stakeholder management abilities.
• Ability to work under tight deadlines and manage multiple priorities.