AM/Manager - Account

Job Description

INSTA GROUP INSTA INTEGRATED MARKETING SOLUTIONS LLP (Exponents Insta USA Inc.) Role : AM/Manager - Account, Mumbai, On-site Job Type : Full-time Employee Strength : 100-300 employees Job Location : MUMBAI, Andheri East Company Brief: Exponents Inc. is a top player in providing full-service Trade show booths and Exhibition stands in the USA. The same is true for Expo Display Service GmbH (EDS) in Europe. Right from designing a booth all the way through manufacturing, print production and installation at the show. Our own facilities are strategically located in US- San Diego, Vegas, Dallas and Orlando and in Europe- Germany and Netherlands to cater to shows across the length and breadth of the region. Both Exponents and EDS are fully owned subsidiaries of Insta -Group and captive clients for its outsourcing arm in India, Insta Integrated Marketing Solutions LLP. (IIMS). The IIMS has grown from 70 to 200 employees in the last 5 years. A young team of professionals that work on Customer Service, space design, digital marketing, engineering and project management, for all our trade show booth customers in the US and Europe, out of the Mumbai office. We are growing at 25% y-o-y and have a vision to sustain this growth for at least 5 years. This means more trade show booth projects in the ever-growing US & Europe market and more domain expertise out of India. Website link: https://www.exponents.com/ https://www.expoexhibitionstands.com/ LinkedIn link : https://www.linkedin.com/company/exponents-insta-group-us-inc-/ Role Overview: Job Summary: We are seeking a highly skilled and detail-oriented Accounts Receivable (AR) Specialist with 58 years of experience in AR operations and a proven track record of leading and mentoring a team. The ideal candidate will be responsible for managing the end-to-end accounts receivable process, ensuring timely collection of receivables, maintaining accurate financial records, and supervising a team of AR professionals to achieve performance goals. Key Responsibilities: Generate and send client invoices as per the billing cycle. Raise additional invoices for out-of-contract or ad-hoc services as approved by the client or management. Monitor outstanding receivables and follow up with clients for timely payments. Manage customer bank collection postings in QuickBooks and perform regular bank reconciliations. Apply payments received to appropriate customer accounts in the system. Reconcile AR accounts monthly and resolve any discrepancies. Coordinate with the project or sales team to ensure all billable items are captured accurately. Prepare and share MIS reports on weekly and monthly sales, billing status, and receivables with the management and clients. Work on improving AR processes and implementing automation to enhance accuracy and reduce turnaround time. Payroll: Coordinate with US-based Location Heads to gather approved employee timesheets. Process payroll using platforms like ADP and QuickBooks. Ensure payroll compliance with federal and state regulations (e.g., FICA, FUTA, SUTA). Prepare and maintain employee payroll records, including paystubs, W-2s, 1099s, etc. Assist in filing biweekly, monthly, or quarterly payroll taxes and reports. Address employee payroll queries in coordination with the HR/payroll provider. Sales Tax: Maintain and track applicable sales tax rates across different US states. Ensure accurate tax application on client invoices. Coordinate with third-party sales tax platforms such as Avalara or TaxJar for tax calculations and filings. Prepare and file monthly/quarterly/annual sales tax returns. Maintain documentation and reports for internal audits and client records. Qualifications: Bachelors degree in Accounting, Finance, or a related field. 58 years of hands-on experience in Accounts Receivable, including at least 2 years in a supervisory or team lead role. Strong understanding of accounting principles and AR best practices. Experience with Quickbooks and MS Excel. Excellent leadership, organizational, and interpersonal skills. Strong problem-solving skills and attention to detail. Ability to manage multiple priorities and meet tight deadlines. Knowledge of credit risk assessment and collections strategy is a plus. Preferred Skills: Experience in a shared services or global business services environment. Familiarity with international AR processes and multi-currency transactions. Working knowledge of automation tools and process improvement methodologies. Benefits: Competitive salary Health insurance Flexible working hours Career development opportunities