AM/Manager - Account

INSTA

Accounts Receivable (AR) Specialist

• Generate and send client invoices as per the billing cycle.
• Raise additional invoices for out-of-contract or ad-hoc services as approved by the client or management.
• Monitor outstanding receivables and follow up with clients for timely payments.
• Manage customer bank collection postings in QuickBooks and perform regular bank reconciliations.
• Apply payments received to appropriate customer accounts in the system. Reconcile AR accounts monthly and resolve any discrepancies.
• Coordinate with the project or sales team to ensure all billable items are captured accurately.
• Prepare and share MIS reports on weekly and monthly sales, billing status, and receivables with the management and clients.
• Work on improving AR processes and implementing automation to enhance accuracy and reduce turnaround time.
• Payroll: Coordinate with US-based Location Heads to gather approved employee timesheets.
• Process payroll using platforms like ADP and QuickBooks. Ensure payroll compliance with federal and state regulations (e.g., FICA, FUTA, SUTA).
• Prepare and maintain employee payroll records, including paystubs, W-2s, 1099s, etc. Assist in filing biweekly, monthly, or quarterly payroll taxes and reports.
• Address employee payroll queries in coordination with the HR/payroll provider.
• Sales Tax: Maintain and track applicable sales tax rates across different US states. Ensure accurate tax application on client invoices.
• Coordinate with third-party sales tax platforms such as Avalara or TaxJar for tax calculations and filings.
• Prepare and file monthly/quarterly/annual sales tax returns. Maintain documentation and reports for internal audits and client records.

Qualifications:

• Bachelors degree in Accounting, Finance, or a related field.
• 58 years of hands-on experience in Accounts Receivable, including at least 2 years in a supervisory or team lead role.
• Strong understanding of accounting principles and AR best practices.
• Experience with Quickbooks and MS Excel.
• Excellent leadership, organizational, and interpersonal skills.
• Strong problem-solving skills and attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.
• Knowledge of credit risk assessment and collections strategy is a plus.

Preferred Skills:

• Experience in a shared services or global business services environment.
• Familiarity with international AR processes and multi-currency transactions.
• Working knowledge of automation tools and process improvement methodologies.

Benefits: Competitive salary Health insurance Flexible working hours Career development opportunities