INSTA GROUP INSTA INTEGRATED MARKETING SOLUTIONS LLP (Exponents Insta USA Inc.) Role : AM/Manager - Account, Mumbai, On-site Job Type : Full-time Employee Strength : 100-300 employees Job Location : MUMBAI, Andheri East Company Brief: Exponents Inc. is a top player in providing full-service Trade show booths and Exhibition stands in the USA. The same is true for Expo Display Service GmbH (EDS) in Europe. Right from designing a booth all the way through manufacturing, print production and installation at the show. Our own facilities are strategically located in US- San Diego, Vegas, Dallas and Orlando and in Europe- Germany and Netherlands to cater to shows across the length and breadth of the region. Both Exponents and EDS are fully owned subsidiaries of Insta -Group and captive clients for its outsourcing arm in India, Insta Integrated Marketing Solutions LLP. (IIMS). The IIMS has grown from 70 to 200 employees in the last 5 years. A young team of professionals that work on Customer Service, space design, digital marketing, engineering and project management, for all our trade show booth customers in the US and Europe, out of the Mumbai office. We are growing at 25% y-o-y and have a vision to sustain this growth for at least 5 years. This means more trade show booth projects in the ever-growing US & Europe market and more domain expertise out of India. Website link: https://www.exponents.com/ https://www.expoexhibitionstands.com/ LinkedIn link : https://www.linkedin.com/company/exponents-insta-group-us-inc-/ Role Overview: Job Summary: We are seeking a highly skilled and detail-oriented Accounts Receivable (AR) Specialist with 58 years of experience in AR operations and a proven track record of leading and mentoring a team. The ideal candidate will be responsible for managing the end-to-end accounts receivable process, ensuring timely collection of receivables, maintaining accurate financial records, and supervising a team of AR professionals to achieve performance goals. Key Responsibilities: Generate and send client invoices as per the billing cycle. Raise additional invoices for out-of-contract or ad-hoc services as approved by the client or management. Monitor outstanding receivables and follow up with clients for timely payments. Manage customer bank collection postings in QuickBooks and perform regular bank reconciliations. Apply payments received to appropriate customer accounts in the system. Reconcile AR accounts monthly and resolve any discrepancies. Coordinate with the project or sales team to ensure all billable items are captured accurately. Prepare and share MIS reports on weekly and monthly sales, billing status, and receivables with the management and clients. Work on improving AR processes and implementing automation to enhance accuracy and reduce turnaround time. Payroll: Coordinate with US-based Location Heads to gather approved employee timesheets. Process payroll using platforms like ADP and QuickBooks. Ensure payroll compliance with federal and state regulations (e.g., FICA, FUTA, SUTA). Prepare and maintain employee payroll records, including paystubs, W-2s, 1099s, etc. Assist in filing biweekly, monthly, or quarterly payroll taxes and reports. Address employee payroll queries in coordination with the HR/payroll provider. Sales Tax: Maintain and track applicable sales tax rates across different US states. Ensure accurate tax application on client invoices. Coordinate with third-party sales tax platforms such as Avalara or TaxJar for tax calculations and filings. Prepare and file monthly/quarterly/annual sales tax returns. Maintain documentation and reports for internal audits and client records. Qualifications: Bachelors degree in Accounting, Finance, or a related field. 58 years of hands-on experience in Accounts Receivable, including at least 2 years in a supervisory or team lead role. Strong understanding of accounting principles and AR best practices. Experience with Quickbooks and MS Excel. Excellent leadership, organizational, and interpersonal skills. Strong problem-solving skills and attention to detail. Ability to manage multiple priorities and meet tight deadlines. Knowledge of credit risk assessment and collections strategy is a plus. Preferred Skills: Experience in a shared services or global business services environment. Familiarity with international AR processes and multi-currency transactions. Working knowledge of automation tools and process improvement methodologies. Benefits: Competitive salary Health insurance Flexible working hours Career development opportunities
Job Title: Lead Design Strategist Location: Andheri, Mumbai Reports to: MD & COO Job Overview: As the Lead Design Strategist, you will work with a high-end multidisciplinary design team to develop innovative and strategic designs for exhibition stalls / trade show booths for premium exhibitors in USA and Europe. Your role will encompass the entire creative process, from research, concept development to final design. You will focus on enhancing the user experience, ensuring that each design is functional, aesthetically appealing, and aligned with the clients brand identity. In addition, you will drive creative design strategies that reflect industry trends, while fostering a collaborative, inspiring team environment. Key Responsibilities: 1. Leadership & Team Management: o Leadandinspire a team of designers to deliver high-quality, innovative designs. o Oversee the design process, ensuring projects meet both client expectations and internal standards. 2. Creative Concept Development: o Research on elements and environments to generate innovative concepts for exhibition stalls / trade show booths o Understand client vision and translate it into creative, impactful design solutions. o Stayupdated with industry trends and technology to infuse fresh ideas and new materials and elements into designs. 3. Design Strategy: o Develop and implement design strategies that align with clients' brand identity and enhance user engagement. o Oversee the development of new designs and mockups. o Launchnewdesign concepts internally to raise the design standards of the company 4. Collaboration & Communication: o Actasaliaison between market, design teams, and other stakeholders in the company o Present design ideas to management and ensuring revisions meet the creative vision. Qualifications: Bachelors degree in Design, Fine Arts, Interior Design, or a related field. Expertise in design software such as 3D Max, SketchUp, Adobe Creative Suite, etc. Strong understanding of spatial design, materials, and fabrication processes. Excellent communication, leadership, and team collaboration skills. Experience: Minimum of 4-10 years of experience in exhibition stall, space designing and retail with a strong portfolio showcasing a range of projects. Proven experience in leading and managing design teams. Experience of working on customers in USA, UK, western Europe or Canada will be an added advantage. Ability to work under tight deadlines and manage multiple projects simultaneously If interested, share resume to saurabh.mhatre@insta-group.com
Role Overview We are hiring a Team Lead 3D Design to head and elevate our Europe-focused design function. This role will be responsible for overseeing strategy, process, team output, and collaboration with stakeholders in India and Europe. You will be responsible for designing cost-effective, innovative booths that convert leads , guiding a high-performing team, and ensuring timely delivery of project designs for exhibitions held across Europe . Key Responsibilities 1. Leadership and Team Management: a. Lead, mentor, and manage a team of 3D designers b. Assign projects and tasks, ensuring efficient workflow and productivity. c. Conduct regular team meetings and performance reviews. 2. Project Management: a. Oversee all 3D design projects from concept to completion. b. Ensure timely delivery of high-quality 3D models and visualizations. c. Coordinate with other departments to understand project requirements and timelines. 3. Design and Development: a. Ensure all designs align with the companys brand and product guidelines. b. Stay updated with the latest design trends and technologies in the industry. 4. Collaboration: a. Work closely with the product development, marketing, and sales teams. b. Provide technical support and expertise to cross-functional teams. c. Participate in client meetings to understand their design needs and provide expert advice. 5. Quality Control: a. Review and approve all design outputs from the team. b. Ensure that all designs meet the company’s quality standards and client specifications. c. Implement and maintain best practices for 3D design processes. 6. Software and Tools: a. Proficiently use industry-standard 3D design software (e.g. 3ds Max) b. Evaluate and implement new design tools and software as needed. 7. Training and Development: a. Identify training needs and opportunities for the 3D design team. b. Organize and conduct training sessions to enhance the team’s skills and knowledge. Skills & Qualifications: Bachelor’s or Master’s in Exhibition Design, Retail Design or related fields. 3–7 years of experience in exhibition booth or spatial design, with at least 3 years in a leadership role. Excellent understanding of European exhibition standards, materials, fabrication, and space planning. Advanced proficiency in design software such as 3ds Max, V-Ray Strong project management, stakeholder communication, and leadership skills. Ability to work across time zones and coordinate with global teams effectively. If interested, share resume to saurabh.mhatre@insta-group.com
Role & responsibilities Work on the incoming leads, research on the company and past shows and help AE to set up a meeting with them Make a calendar of events for existing customers and connect with them to get next project brief Regular follow up and communication on the projects where we have given designs and offers If any changes needed by customers in design/ offer, get them done and share with customers Create a pleasant experience for clients by coordinating with internal / external teams to provide solutions Provide regular updates, respond to inquiries, and address any client concerns in a timely manner Coordinate and facilitate regular client meetings Create meeting notes for the customer meeting and communicate to relevant departments Ensure client satisfaction and retention Job Qualifications and Skill Sets Below are the qualifications expected of an account manager: Bachelors degree in business administration, marketing or a related field; Minimum of 3 years’ experience in business development or support The ability to work with multiple stakeholders and work closely with them to determine acceptable solutions Excellent communication skills A track record of following through on commitments Excellent planning, organizational, and time management skills
Role & responsibilities We are seeking a dynamic and organized Project Coordinator to act as the key liaison between our Indian and US teams. The role involves ensuring seamless communication, efficient planning, and timely execution between India and US team and also the vendors in USA . Key responsibility: Communication & Coordination: Welcome and onboard new clients at the initiation of each project. Serve as the primary point of contact for US-based project and graphic managers. Act as a mediator between the Indian and US teams, ensuring alignment across all stages of the project. Facilitate smooth flow of information and updates between stakeholders. Vendor & Contractor Liaison: Coordinate with general contractors and supervisors of organizing bodies in the USA for all project-related services. Manage communication with labor companies in the USA for timely onboarding and scheduling of labor resources required for projects. Project Support: Maintain and manage project documentation, including contracts, timelines, reports, and status updates. Support project execution by tracking deliverables, updating schedules, and ensuring milestones are met. Address any project-related issues or escalations in a timely manner. Qualifications & Skills: Bachelors degree in Business Administration, Project Management, or a related field. 2- 4 years of experience in project coordination or client servicing, preferably in US. Excellent communication skills (spoken and written English is a must). Ability to work in different time zones to align with US counterparts. Proficiency in Microsoft Office Suite, Google Workspace, and project tracking tools. Benefits: Competitive salary Health insurance Flexible working hours Career development opportunities
Role & responsibilities Write, edit, and proofread content for blogs, articles, newsletters, case studies, product descriptions, and social media posts. Assist in creating engaging content for campaigns, presentations, and internal communication. Support in repurposing long-form content into bite-sized pieces for different platforms Conduct keyword research and competitor analysis to generate fresh content ideas. Stay updated with industry trends, audience preferences, and content best practices. Contribute to brainstorming sessions for content calendars and campaign Stipend amount between 8k to 10k per month Note this is 3 Months Internship program