Admission Counsellor

Department:

Job Summary

VJIM is seeking a proactive and student-focused Admissions Counsellor to manage walk-in enquiries and support the admissions process end-to-end. The role involves counselling prospective students, assisting the tele-calling team in lead conversion, conducting admission interviews, issuing offer letters, and managing admissions-related documentation and financial coordination. The ideal candidate should have strong counselling, coordination, and administrative skills with a good understanding of management education.

Key Roles & Responsibilities

Student Counselling & Lead Conversion

• Counsel walk-in students and parents regarding VJIM's PGDM programs, specialisations, curriculum, pedagogy, and campus facilities
• Address queries related to program specialisations, placements, internships, faculty, fees, and career outcomes
• Support tele callers by interacting with warm leads and helping convert them into completed applications
• Provide accurate and consistent information aligned with the institute's policies

Admissions Process Management

• Schedule, coordinate, and conduct admission interviews (GD/PI, where applicable)
• Evaluate applicants as per the admission criteria and recommend suitable candidates
• Prepare and issue offer letters to selected candidates in coordination with the admissions committee
• Guide applicants through acceptance, fee payment, and enrolment formalities

Documentation & Administrative Support

• Manage admission files and student records, ensuring completeness and accuracy of documents
• Verify, file, and maintain student documents as per AICTE and institutional norms
• Coordinate preparation of payment notes, fee records, and admission-related approvals
• Assist in preparing monthly admissions budgets, reports, and MIS

Coordination & Reporting

• Work closely with tele callers, faculty interview panels, finance, and accounts teams
• Maintain admissions dashboards, application status reports, and conversion metrics
• Ensure adherence to timelines and compliance with AICTE guidelines

Experience & Qualifications

• Graduate/Postgraduate (MBA preferred)

• Minimum 1-3 years of experience

  in admissions counselling, education sales, or academic administration
• Experience in B-School or higher education admissions will be an added advantage

Skills & Competencies

• Strong interpersonal and counselling skills
• Excellent verbal and written communication abilities
• Sound understanding of management education and placement processes
• Ability to handle multiple stakeholders and meet admission targets
• High attention to detail and strong organizational skills

Technical & Tool Proficiency

• Proficient in

  MS Office (Word, Excel, PowerPoint, Outlook)

• Familiarity with CRM/admissions management systems preferred

Compensation

• Competitive salary, commensurate with experience and performance
• Performance-based incentives may be applicable

Work Environment

• Full-time, on-campus role
• Day shift