Administrator

Sr. Admin

Location: Hyderabad

Company: The Headquarters

Website: www.theheadquarters.space

Job Summary:

We are looking for a responsible and organized Admin Executive to manage day-to-day administrative operations. The role includes vendor management, negotiation, office supplies

management, and Pantry Management and general office requirements to ensure smooth office functioning.

Key Responsibilities:

Administrative Duties

• Handle daily administrative and office support activities
• Maintain records, files, and documents (physical and digital)
• Coordinate with internal teams for administrative requirements Vendor Management
• Identify, onboard, and manage vendors for office supplies and services
• Maintain vendor database and contact details
• Coordinate with vendors for timely delivery of materials and services Negotiation & Cost Control
• Negotiate prices, payment terms, and delivery schedules with vendors
• Ensure cost-effective purchasing without compromising quality
• Compare quotations and finalize vendors as per company policies

Office Material Management

• Monitor stock of office supplies and stationery
• Ensure timely procurement of office materials
• Maintain inventory records and avoid shortages or overstocking

Pantry Management

• Manage purchase and availability of office groceries and pantry items
• Ensure cleanliness and proper stocking of pantry areas

Skills & Qualifications

• Graduate or equivalent qualification
• Proven experience in administration or office management (preferred)
• Strong negotiation and vendor management skills
• Good organizational and time management abilities
• Basic knowledge of inventory management
• Good communication and coordination skills