Administrator - CEO OFFICE

The Company

MS is a premier corporate and professional services firm with a strong presence in DIFC, ADGM, DMCC, QFC, and India. Backed by a team of multidisciplinary professionals with deep regional expertise, we serve as a single-source solutions provider for private clients, corporates, and institutions seeking to establish, scale, and succeed across the Gulf and beyond.

Our integrated suite of services ranging from corporate structuring and business advisory to tax and accounting, market entry support, and executive search is designed to help businesses steer the complexity, seize growth opportunities, and build resilient, future-ready operations in the region.

At MS, you’ll be part of a dynamic team working at the intersection of strategy, governance, and growth, helping ambitious businesses and leaders redefine global industry standards, deliver innovative solutions, and build lasting success.

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Purpose

To provide dedicated administrative and operational support to the CEO Office Department, ensuring efficient coordination, communication, and documentation across all executive functions. The Administrator will play a key role in managing schedules, handling confidential information, preparing reports, and supporting the smooth execution of tasks and initiatives driven by the CEO Office Department

Job Responsibilities

• Manage and organize official correspondence, internal communications, and records related to the CEO Office.
• Support in preparing reports, presentations, memos, and other business documents.
• Assist in scheduling meetings, appointments, and engagements for the CEO and coordinating logistics.
• Maintain confidentiality and handle sensitive information with discretion.
• Track pending actions, deadlines, and tasks to ensure timely follow-up and closure.
• Liaise with internal departments to gather information and facilitate cross-functional coordination.
• Support in drafting official communication and reviewing documents before submission.
• Assist in coordinating internal reviews, workflows, and documentation for strategic projects.
• Maintain filing systems, databases, and digital records in an organized and accessible manner.
• Provide general administrative support to ensure smooth functioning of the CEO Office.

Requirements

• Bachelor’s degree in business administration or related field.
• 6 months to 1 year of experience in administrative or executive support roles.
• Good communication skills, both written and verbal.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Detail-oriented and able to follow up on tasks.