Administrator & Accounting Professional

Administrator & Accounting Professional with 3-8 Years of experience

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Job Title: Administrator & Accounting Professional (Remote)

Location: Work From Home

Schedule: Monday–Friday | Weekends & US Holidays Off

About the Role

We are seeking a detail-oriented, proactive, and sincere Administrator & Accounting Professional to join our growing team. In this role, you will be responsible for managing vendor payments, raising client invoices accurately and promptly, and maintaining smooth financial operations. As we continue to scale, this position offers significant opportunities for growth and learning.

Key Responsibilities

• Vendor & Client Management
• Manage and process vendor payments in a timely manner
• Prepare, raise, and track client invoices with complete accuracy
• Maintain and update a payment calendar; follow up proactively on pending payments
• Build and maintain positive relationships with vendors, clients, and stakeholders
• Invoicing & Claims
• Ensure attention to detail when preparing invoices — correct line items, no missing details
• Review terms and conditions to ensure invoices and claims comply with contract clauses
• Raise payments and claims using the appropriate clauses while maintaining a professional tone
• Communication & Coordination
• Draft clear, professional emails to clients, vendors, and stakeholders
• Communicate with diplomacy and persistence when following up on payments through various channels
• Provide regular updates on outstanding invoices and payments to management
• Problem-Solving & Process Improvement
• Think creatively and strategically to resolve payment delays
• Suggest process improvements to enhance efficiency and reduce payment cycles

Qualifications & Skills

• Proven experience in administration, accounting, or billing operations
• Strong attention to detail and organizational skills
• Excellent written communication (email etiquette is essential)
• Ability to interpret terms and conditions and apply them when raising invoices and claims
• Proficiency in MS Office, accounting tools, and digital communication platforms
• Self-motivated, responsible, and professional work ethic
• Comfortable working independently and managing multiple priorities

What We Offer

• Fully remote work environment
• Immense growth opportunities as we expand our billing operations
• A supportive team culture that values learning, collaboration, and professional development
• WorK-life balance — weekends and US holidays off

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