Job
Description
Join us as an Administrative Assistant supporting our Sales Team in Mumbai! BMCs corporate teams play a vital role in advancing our global strategy and enabling the success of our field organizations. As a Level 4 Administrative Assistant within the Sales Team, youll take ownership of complex administrative operations, provide high-level support to sales leaders, and drive efficiency across the team. In this key role, YOU will contribute to BMCs and your own success by: Providing advanced administrative and operational support to senior members of the Sales Team, including managing complex calendars, prioritizing communications, and preparing briefings and follow-ups. Coordinating domestic and international travel logistics and proactively managing related expense reporting and compliance. Leading the planning and execution of regional sales events and team offsites, including budget tracking, vendor management, and logistics oversight. Owning procurement and inventory processes for the Madrid office, including vendor coordination and contract administration. Preparing and maintaining high-quality reports, presentations, and sales documentation to support strategic initiatives and leadership visibility. Acting as a liaison between the sales team and cross-functional partners such as HR, IT, and Finance, ensuring seamless communication and process alignment. Mentoring junior team members and contributing to continuous improvement of administrative processes and tools. To ensure youre set up for success, you will bring the following skills and experience: Proven ability to manage complex administrative workflows with a high degree of accuracy, efficiency, and discretion. Strong verbal and written communication skills, with experience supporting senior stakeholders and collaborating across departments. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with tools such as Teams, SharePoint, and expense/travel platforms. Exceptional organizational and time management skills, with the ability to prioritize competing deadlines in a fast-paced environment. A proactive mindset with a continuous improvement approachable to anticipate needs, solve problems independently, and streamline processes. A team-oriented attitude paired with the confidence to take ownership of tasks and contribute to broader team success.
