Administrative Officer

Roles and Responsibilities of a College Administrative Officer

1. Administrative Management

• Oversee daily administrative operations and ensure efficient workflow.
• Develop and implement policies, procedures, and regulations in line with institutional and government guidelines.
• Maintain records of faculty, staff, and students.
• Ensure compliance with statutory and accreditation requirements.

2. Human Resource Management

• Assist in staff recruitment, onboarding, and training processes.
• Handle employee records, attendance, and leave management.
• Address employee grievances and coordinate performance evaluations.

3. Financial & Budget Management

• Assist in budget preparation, financial planning, and expense monitoring.
• Oversee payroll processing, procurement, and vendor management.
• Ensure proper allocation of funds for infrastructure, academic activities, and student welfare.

4. Academic Coordination

• Support faculty and academic departments in scheduling classes, exams, and events.
• Maintain academic records, admissions data, and student documentation.
• Coordinate with examination committees and accreditation bodies.

5. Student Affairs & Welfare

• Manage student admissions, enrollment processes, and scholarships.
• Address student concerns related to administration, hostel, and campus facilities.
• Organize extracurricular activities and events for student engagement.

6. Infrastructure & Facility Management

• Oversee maintenance and development of college infrastructure, classrooms, and hostels.
• Ensure safety, security, and hygiene on the campus.
• Manage IT systems, library resources, and other facilities.

7. Liaison & Communication

• Act as a bridge between management, faculty, staff, students, and external agencies.
• Represent the institution in meetings with government bodies, accreditation agencies, and industry partners.
• Handle correspondence, reports, and official communications.

8. Compliance & Legal Affairs

• Ensure adherence to educational policies, labor laws, and institutional regulations.
• Handle legal documentation, contracts, and affiliations with regulatory bodies.

Qualifications for a College Administrative Officer

1. Educational Qualifications

• A Bachelor’s degree in Administration, Management, Education, or a related field (minimum requirement).
• A Master’s degree in Business Administration (MBA), Education Management, Public Administration, or a relevant discipline is preferred.

2. Work Experience

• Minimum 10-15 years of experience in administrative roles, preferably in an educational institution.
• Experience in managing operations, human resources, finance, or compliance in an academic setting is an advantage.

3. Key Skills & Competencies

• Strong leadership and organizational skills to oversee multiple departments.
• Excellent communication and interpersonal abilities to interact with faculty, staff, students, and stakeholders.
• Knowledge of educational policies and regulatory compliance in higher education.
• Financial and budget management skills to oversee college expenditures.
• Proficiency in administrative software (ERP systems, Microsoft Office, etc.).
• Problem-solving and decision-making abilities to handle campus operations efficiently.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person