Administrative Officer

Job Title:

About the Company:

AJ India Alliances is a diversified organisation operating under a multi-business model across education, healthcare, hospitality, and allied sectors. We take pride in building efficient systems and fostering operational excellence across all our business units.

Position Overview:

Administrative Head

Key Responsibilities:

1. General Administration & Office Management:

• Oversee all administrative functions across offices, schools, colleges, and hospitals under the group.
• Ensure smooth day-to-day operations, including housekeeping, office upkeep, vendor coordination, and facility management.
• Supervise administrative staff and ensure discipline, attendance, and adherence to company standards.

2. Infrastructure & Maintenance:

• Monitor maintenance of buildings, furniture, electrical systems, and IT infrastructure to ensure safety and functionality.
• Coordinate with vendors and contractors for repair, renovation, or expansion works.
• Maintain preventive maintenance schedules for all facilities and utilities.

3. Procurement & Inventory Control:

• Handle procurement of office supplies, stationery, furniture, and equipment.
• Negotiate with vendors for quality supplies at competitive rates.
• Maintain proper inventory records and control wastage or misuse of materials.

4. Electricity & Utilities Management:

• Oversee electricity usage, billing, and coordination with power supply authorities.
• Ensure availability of backup power systems (DG sets, UPS, inverters) and their regular maintenance.
• Implement energy-saving measures and track utility expenses.

5. Transport & Logistics Management:

• Manage the organizations transport operations, including vehicles, drivers, and route planning.
• Ensure compliance with transport-related regulations and documentation (insurance, PUC, registration, etc.).
• Oversee fuel management, vehicle maintenance, and scheduling to ensure timely availability.

6. Executive & Cross-Functional Support:

• Provide administrative support to top management and coordinate inter-departmental communications.
• Assist in organising meetings, events, and company-wide initiatives.
• Handle confidential information and documentation efficiently.

7. Compliance & Reporting:

• Ensure adherence to statutory and safety regulations across facilities.
• Maintain records, prepare periodic reports, and support audits as required.
• Implement standard operating procedures (SOPs) for administrative functions across all business units.

Qualifications & Skills:

• Bachelors or Master’s degree in Business Administration, Management, or a related field.
• 5-8 years of experience in administration, facilities, or operations management, preferably in a multi-unit organisation.
• Strong leadership and organisational skills with attention to detail.
• Proficiency in MS Office and familiarity with ERP systems.
• Excellent communication, negotiation, and vendor management skills.
• Ability to multitask and work under pressure while maintaining high standards of efficiency.