Administrative Assistant

Job Description

Timely and accurate preparation and submission of T&E reports for each team member supported, ensuring that company policies have been followed and that proper and organised documentation is provided to support the report. - Ensure all receipts are included from staff - Monitor and inform manager if anybody has not given ALL their receipts - Screen for any inconsistencies adhering to the T&E policy. - Expense reports need to be monitored monthly for approval by their managers, if approvals have not been done within the month, please inform your manager. - After reports have been approved by the manager, ensure sheet is filled out. - Assist finance where necessary. - Escalate any problem cases to your manager. Ad-hoc requests as needed. QUALIFICATIONS Basic working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, and Excel. OUTLOOK: In CALENDAR, ability to create and modify appointments using the planner; in E-MAIL, the ability to create, send and forward email WORD: ability to create and modify basic communications EXCEL: ability to create and modify basic spreadsheets Good organization skills Excellent phone manner Excellent verbal and written communications skills in English Ability to multi-task and adapt to shifting priorities Strong orientation toward teamwork Requires moderate supervision