Administrative Assistant II

At Lummus Technology, innovation thrives, and excellence is a shared pursuit. When you join Lummus, you are empowered to make an impact and be part of a dynamic team that celebrates creativity, encourages professional development, and fosters collaboration.From our technology portfolio to our global workforce, Lummus is growing at a rapid pace, and we hope that you will grow with us during this exciting time.This role majorly performs the responsibilities related to coordination and other administrative tasks related to the timesheet, coordination for meetings/conference and seminars with all the administrative requirements.

Key Responsibility/Accountabilities

• Managing and approving the requests of TAF (Travel authorization Form).
• Responsible for creating job notification in web time for Business development unit.
• Approving and reviewing the web time data for the employees in coordination with onshore and leadership.
• Ensure request closing of expenses on real time basis for all the employees.
• Able to collaborate with Vendors and their respective invoices on real time basis.
• Leading the coordination to plan the meetings/conferences and seminars on site or off site.
• Supports general administrative activities and coordinating for Town Hall and internal meetings.
• Reconciling all the monthly invoices and takes lead to timely closure of payments.
• Handle emails, phone calls, and other forms of communication in a timely and professional manner.
• Prepare and proofread correspondence, reports, and presentations.
• Maintain and update filing systems, both electronic and physical, ensuring all documents are easily accessible and organized.
• Manage confidential and sensitive information with discretion and in compliance with company policies.
  

Lummus Technology is the global leader in developing technology solutions that make modern life possible and focus on a more sustainable, low carbon future. We license process technologies in clean fuels, renewables, petrochemicals, polymers, gas processing and supply lifecycle services, catalysts, proprietary equipment and digitalization to customers worldwide.