Administrative Assistant

Administrative Assistant (India-based | US Hours)

We are seeking proactive and detail-oriented Administrative Assistants based in India who can effectively support our teams during U.S. business hours. This role requires strong organizational skills, technical proficiency, and the ability to manage multiple tasks across operations, client support, sales, and executive coordination.

Key Responsibilities

1. Project & Operations Support

·      Set up new projects in internal systems

·      Monitor project reports and progress

·      Track key milestones and alert on pending actions

2. Sales & Pipeline Management

·      Create and maintain project deals in sales platforms

·      Update and manage pipeline trackers

·      Identify and flag stalled opportunities

3. Client Management

·      Track overdue invoices

·      Assist in client outreach for payment follow-ups

4. Business Intelligence & Reporting

·      Analyze operational and business reports

·      Record anomalies and escalate issues as needed

5. Executive Support

·      Manage calendars and schedule meetings

·      Send meeting invites and coordinate logistics

·      Prepare expense reports and track CPE credits

6. Marketing Support

·      Draft and post LinkedIn updates

·      Track speaking engagements and upload to calendars

Required Qualifications

·      Based in India and available to work U.S. business hours

·      Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

·      Technically savvy with the ability to learn and adapt to new tools and systems quickly

·      Strong communication and organizational skills

·      Attention to detail and ability to prioritize effectively

• If interested kindly email your resume to sujata@gmobility.com / jobs@gmobility.com