Administrative Assistant

About CreatorFlux & The Role:

CreatorFlux Media is the exclusive Digital talent arm of Zee, focused on end to end influencer solutions encompassing talent management, influencer marketing, creative solutions & creator-led content IP development. This pioneering initiative is set to redefine how creators - particularly those from non-metro regions - gain visibility, voice, and value on the national and global stage.

This is more than an influencer play - it's a cultural movement. By placing creators from Tier-2, Tier-3, and rural India at the heart of mainstream entertainment, CreatorFlux is building the rails for the next wave of digital storytelling and creator entrepreneurship.

The Admin Executive will be responsible for ensuring smooth and efficient day-to-day operations within the office. The role involves managing housekeeping and maintenance staff, overseeing inventory, handling travel logistics, coordinating with vendors, and supporting overall administrative processes. This individual will play a key role in maintaining a well-functioning, professional, and welcoming workplace environment.

Key Responsibilities:

Office & Facilities Management:

• Oversee day-to-day office operations to maintain a clean, safe, and well-organized workspace.
• Supervise housekeeping and maintenance staff, ensuring all tasks meet required standards.
• Conduct routine checks for facility upkeep and escalate maintenance issues promptly.
• Coordinate with building management for repairs, access cards, and security protocols.

Inventory & Asset Management:

• Monitor office supplies, pantry items, stationery, and consumables.
• Maintain stock levels and ensure timely replenishment.
• Track company assets, maintain documentation, and oversee proper usage.

Travel, Logistics & Vendor Coordination:

• Manage domestic and international travel bookings including flights, hotels, and local transport for employees and maintain travel records.
• Liaise with travel partners, housekeeping agencies, maintenance vendors, courier partners, and other service providers.
• Monitor service quality, ensure timely delivery of services, and handle vendor communication and escalations.
• Maintain updated records of AMC contracts, vendor agreements, and renewal schedules.
• Ensure timely processing of vendor invoices and payments.

Administrative Support:

• Set up meeting rooms, visitor management, refreshments, and general office coordination.
• Assist HR and Operations in new hire onboarding, including welcome kits, seating, and access setup.
• Support event logistics for internal meetings, celebrations, and workshops.

Budgeting, Compliance & Cash Handling:

• Identify cost-saving opportunities across travel, supplies, and vendor services.
• Handle petty cash, track admin expenses, and manage related reimbursements.

Desired Skills and Experience:

• 25 years of experience in office administration, facility management, or operations support.
• Proficiency in MS Office, spreadsheets, and documentation.
• Good communication, problem-solving abilities, and the capacity to manage multiple tasks.
• Experience working with housekeeping/maintenance teams or in a fast-paced office environment is preferred.