Administrative Assistant

Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to join our team. The Administrative Assistant will provide essential support to our office operations and ensure smooth day-to-day functioning. The ideal candidate will be proactive, able to multitask, and possess excellent communication skills.
Responsibilities: Greet and assist visitors in person or on the phone, answering inquiries and directing them to the appropriate person or department. Manage and maintain office supplies, inventory, and equipment, ensuring adequate stock levels and functionality. Handle incoming and outgoing mail, packages, and courier deliveries. Assist with scheduling appointments, meetings, and conference calls for management and staff. Coordinate travel arrangements, including booking flights, hotels, and transportation as needed. Prepare and edit correspondence, reports, presentations, and other documents as requested. Maintain electronic and paper filing systems, organizing and archiving documents as necessary. Assist with data entry, record-keeping, and database management. Support HR functions such as onboarding new employees, maintaining personnel records, and coordinating employee events or activities. Assist with event planning and coordination, including meetings, conferences, and special events. Provide general administrative support to management and staff, including photocopying, scanning, and faxing documents. Requirements: High school diploma or equivalent; associate's or bachelor's degree preferred. Proven experience in an administrative support role or similar position. Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint) and other office software applications. Excellent verbal and written communication skills. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Attention to detail and accuracy in all work. Ability to handle sensitive information with discretion and maintain confidentiality. Ability to work independently and as part of a team. Positive attitude, proactive approach, and willingness to learn and take on new challenges. Previous experience in customer service or receptionist role is a plus