Job
Description
We are seeking a proactive, detail-oriented, and highly organized individual to take on a multi-faceted role combining Office Administration, Facility Management, Accounting Support (Accounts Payable), and Executive Assistance. The ideal candidate will be capable of managing day-to-day administrative and financial operations, supporting senior executives, handling vendor management, and maintaining an efficient and well-organized office environment. Key Responsibilities: 1. Office Administration & Facility Management Ensure smooth functioning of daily office operations and upkeep. Oversee facility hygiene, security, seating, and infrastructure management. Manage office supplies, pantry, housekeeping, and maintenance services. Coordinate with internal teams for space planning and resource allocation. Ensure compliance with internal policies and admin protocols. 2. Vendor Management & Procurement Identify, evaluate, and onboard vendors based on business requirements. Negotiate pricing and service-level agreements, track renewals and payments. Procure office essentials (furniture, IT peripherals, pantry items, etc.). Maintain vendor databases, service history, and performance records. Ensure timely and cost-effective purchasing with quality control. 3. Executive & Personal Assistance Manage CEO’s schedule, meetings, travel arrangements, and correspondence. Serve as a liaison between CEO and internal/external stakeholders. Handle confidential information and professional communication with discretion. Organize internal and off-site meetings/events and manage logistics. Prepare presentations, reports, and maintain a filing system. 4. Accounts Payable & Finance Support Handle invoice processing, vendor payment queries, and reconciliation. Act as a single point of contact for AP-related issues and escalations. Understand end-to-end Procure-to-Pay (P2P) workflows. Analyze financial data and assist in timely approvals and reporting. Collaborate with Procurement and Logistics on PO and receipting queries. Maintain compliance with accounting policies and US tax regulations (where applicable). Requirements & Skills: Graduate in any discipline (preferred: BBA / B.Com / BA) 5+ years of relevant experience in administration, AP, or EA roles Excellent organizational, time-management, and communication skills High proficiency in MS Office Suite (Excel, Word, Outlook) Ability to multitask and manage priorities independently Strong coordination, negotiation, and vendor management skills Confidentiality, discretion, and professionalism are a must Knowledge of accounting principles and invoice lifecycle is a plus Interested candidates can share their CV at [email protected] Job Types: Full-time, Permanent Pay: ₹420,000.00 - ₹480,000.00 per year Benefits: Provident Fund Schedule: Day shift Fixed shift Work Location: In person
