Administration Officer

The Administration Officer is responsible for ensuring the smooth and efficient functioning of daily office operations. The role involves managing administrative processes, coordinating communication across teams, maintaining records, supporting facility management, and ensuring adherence to organizational policies and procedures.

Key Responsibilities for Office Administration

• Manage day-to-day office operations and ensure a well-organized working environment.
• Maintain office supplies inventory; handle procurement requests and vendor coordination.
• Oversee office equipment maintenance and service schedules.
• Manage reception duties including handling calls, visitors, and courier services.

Documentation & Record Management

• Prepare and maintain administrative documents, reports, and records.
• Maintain employee attendance, leave records, and other HR-related documentation as required.
• Ensure filing systems—digital and physical—are accurate and compliant.

Facility & Vendor Management

• Coordinate with facility management teams for housekeeping, security, maintenance, and repairs.
• Manage contracts and service-level agreements (SLAs) with vendors.
• Ensure compliance with safety, hygiene, and building management protocols.

Support to Management & Teams

• Assist leadership with scheduling meetings, travel arrangements, and event coordination.
• Support internal communication, circulars, and notices.
• Organize company events, workshops, and training sessions.

Financial & Procurement Support

• Manage petty cash, reimbursements, and invoice processing.
• Assist with budget preparation and cost-control measures.
• Coordinate with finance teams for timely vendor payments.

Compliance & Policy Adherence

• Ensure adherence to company policies, procedures, and administrative standards.
• Maintain confidentiality of company and employee information.
• Support audits and compliance-related documentation.

Required Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to work independently and handle sensitive information.
• Vendor and stakeholder management skills.
• Attention to detail and problem-solving aptitude.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management preferred, or equivalent.
• 5+ years of experience in office administration or similar roles.
• Experience in facility management or HR support is an added advantage.

Work Environment

• Office-based role with regular interaction across departments.
• May require occasional travel or extended hours for events/urgent tasks.

Job Type: Full-time

Pay: ₹30,000.00 - ₹50,000.00 per month

Education:

• Bachelor's (Preferred)

Work Location: In person