Administration Officer

Summary:

8 years

Roles and Responsibility:

Canteen Management:

• Oversee daily operations of the plant canteen
• Coordinate with vendor for food quality, hygiene and timely service.
• Monitor consumption trends and manage billing and cost control.

Security Management:

• Supervise security personnel and ensure adherence to protocols
• Maintain visitors logs and gate pass systems.
• Conduct periodic audits of security systems and procedures.

Employee Transport Management:

• Plan and manage transport routes and schedules for employees.
• Liaise with transport vendors for vehicle availability and maintenance.
• Address employee grievances related to transport.

CCTV Operations:

• Monitor CCTV systems for plant security and operational surveillance.
• Coordinate with IT/Admin for maintenance and data backup.
• Ensure compliance with privacy and data protection norms.

Cab Bookings:

• Handle cab bookings for employees and guests as per company policy.
• Maintain records of usage and vendor billing.
• Ensure timely availability and coordination with drivers.

Visitor Management:

• Manage internal and external visitor protocols.
• Maintain visitor logs and issue visitor passes.
• Coordinate hospitality and meeting arrangements.

Hotel Bookings:

• Arrange hotel accommodation for employees and guests.
• Negotiate corporate rates and maintain vendor relationships.
• Ensure timely bookings and proper documentation.

Procurement process support:

• Assist in raising PRs (Purchase Requests) for admin-related items.
• Coordinate with procurement and vendors for timely delivery.
• Maintain inventory of admin supplies and consumables.

Plant Safety (Admin Scope)

• Monitor and maintain fire safety equipment like extinguishers and hydrants.
• Coordinate with safety team for periodic checks and refills.
• Support emergency preparedness and evacuation drills.

Our requirements:

• Graduate from Business Administration with 3-5 years relevant experience in Administration.
• Experience in handling canteen, transport, security, and vendor coordination.
• Strong interpersonal and communication skills.
• Ability to multitask and manage vendors effectively.
• Problem-solving attitude and proactive approach.
• High level of integrity and reliability.

What we offer:

• Top-industry compensation and benefits package
• A unique opportunity to develop professionally; innovate & create
• Independent and interesting role where you contribute to driving business success
• A truly international work context