Administration Manager

Job Title:

Location:

About the Role:

experienced and proactive Executive – Administration

Key Responsibilities:

Office Infrastructure & Facility Management

• Ensure daily upkeep and maintenance of office infrastructure and facilities.
  
• Supervise housekeeping and security staff to ensure workplace hygiene and safety.
  
• Manage employee transportation services and vendor coordination.
  
• Handle employee travel requirements, including hotel bookings, flight tickets, and other logistics.
  
• Liaise with visa agencies for employee visa applications and renewals.
  
• Monitor and maintain adequate stock of office supplies and consumables.
  
• Coordinate and support company events, meetings, and offsite programs.
  
• Assist with new office projects and special administrative initiatives.
  

Reporting & Documentation

• Prepare and maintain regular reports on office operations for management review.
  
• Maintain the Fixed Assets Register for office and IT equipment; ensure annual verification and management sign-off.
  
• Review housekeeping and security reports and provide performance feedback.
  
• Act as a backup team member during staff absences.
  

Process, Compliance & Improvement

• Introduce process improvements, automation, and controls to enhance efficiency.
  
• Support corporate initiatives, transformation projects, and system implementations.
  
• Ensure office compliance with local statutory regulations and corporate safety guidelines.
  
• Maintain documentation related to audits, safety checks, and compliance requirements.
  

Vendor Management

• Manage local vendors for housekeeping, security, transport, travel, and maintenance services.
  
• Handle vendor evaluation, negotiation, and contract renewals.
  
• Monitor vendor performance and ensure timely delivery of services.
  

Required Qualifications & Experience:

• Graduate in any discipline (preferred: degree/diploma in Administration or Facilities Management).
  

• 3–6 years of experience

  in Administration, Facilities, or Office Management.
• Strong experience in

  local vendor handling and facility operations

  .
• Good knowledge of compliance and safety regulations.
  
• Proficient in

  MS Office (Excel, Word, PowerPoint)

  and report preparation.

Key Skills:

• Office & Facility Management
  
• Vendor Management
  
• Travel & Transport Coordination
  
• Event & Logistics Support
  
• Fixed Asset Management
  
• Compliance & Safety Regulations
  
• Strong Communication & Negotiation Skills
  
• Process Improvement & Reporting