Administration Manager

Key Responsibilities:

1. Travel Booking & Logistics Management

• Plan and coordinate travel for employees (domestic/international) including flights, trains, hotels, and ground transport.
  
• Maintain relationships with travel agencies, hotels, and transport vendors.
  
• Monitor travel expenses and ensure alignment with company travel policies.
  
• Handle visa processing and documentation for overseas travel if needed.
  
• Ensure timely booking and communication to traveling staff.
  

2. Factory Administration

• Manage administrative functions at the factory including housekeeping, security, maintenance, and office supplies.
  
• Coordinate with facility management vendors and ensure upkeep of factory infrastructure.
  
• Maintain records of licenses, statutory compliance documents, and renewals.
  
• Ensure administrative support for audits and inspections (internal and external).
  
• Handle facility-related budgeting and cost optimization.
  

3. Canteen & Welfare Management

• Oversee daily canteen operations, ensuring hygiene, quality, and timely food service for workers and staff.
  
• Coordinate with food vendors, nutritionists (if needed), and canteen staff.
  
• Monitor canteen expenses and enforce food safety standards.
  
• Conduct periodic surveys for feedback and improve food offerings.
  
• Manage factory-level employee welfare facilities (restrooms, recreational areas, etc.).
  

4. General Administration

• Oversee visitor management and front office activities.
  
• Manage asset inventory and procurement for administrative requirements.
  
• Maintain employee transportation logistics (shuttles, cabs, etc.).
  
• Coordinate with HR for onboarding/offboarding support and facility arrangements.
  
• Supervise a team of administrative support staff, including their work allocation and performance.
  

5. Compliance & Reporting

• Ensure adherence to health, safety, and environment (HSE) regulations.
  
• Maintain all admin-related documentation, contracts, and service agreements.
  
• Prepare monthly MIS reports on admin expenses, travel, canteen utilization, etc.
  
• Ensure compliance with local government regulations related to factory premises and services.
  

Key Skills & Competencies:

• Strong organizational and multitasking skills
  
• Vendor and contract management
  
• Knowledge of factory administration and statutory compliance
  
• Proficiency in MS Office and ERP systems
  
• Excellent interpersonal and communication skills
  
• Cost-conscious and efficient decision-making
  
• Knowledge of FSSAI, ISO, or other relevant compliance standards (preferred)
  

Preferred Experience:

• Prior experience in a manufacturing setup, preferably in solar or renewable energy sectors
  
• Experience managing large teams or facilities
  
• Familiarity with sustainability and green operations (a plus)