Administration Associate in Mumbai

House of Amber

0 years

0 Lacs

Mumbai Metropolitan Region

Posted:2 months ago| Platform:

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Skills Required

service logistics tracking onboarding communication schedule reports documentation support data coordination architecture design

Work Mode

On-site

Job Type

Full Time

Job Description

Key Responsibilities

Organize and manage internal documents, digital records, and filing systems.
Maintain schedules, set reminders, and manage daily calendar activities for key personnel.
Coordinate with vendors and service providers for office logistics, supplies, and maintenance.
Assist in HR tasks such as attendance tracking and onboarding coordination.
Draft professional emails, maintain communication records, and ensure timely follow-ups.
Serve as the liaison between departments, vendors, collaborators, and clients.
Schedule meetings (internal & external), prepare minutes, and circulate actionable points.
Assist in preparing reports, presentations, invoices, and contracts.
Maintain documentation related to events, including guest lists, payment logs, and inventories.
Track expenses and support the accounts team with data entry and reporting.
Assist with backstage operations, including guest handling, artist coordination, and vendor management.
Prepare event kits, dossiers, and required materials.
Coordinate travel and accommodation arrangements for staff, guests, or artists as needed.

About Company: A Mumbai-based event and media house curating bespoke experiences for the architecture and design industry.

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