Administration Assistant

Job Summary:

We are seeking a proactive and detail-oriented *Administrative Assistant* to support our administrative and project management teams in a fast-paced construction environment. The role involves handling office coordination, assisting in project documentation, managing schedules, and supporting procurement and site communication tasks. This position is ideal for someone with strong organizational skills and a basic understanding of construction project workflows.

Key Responsibilities:

* Provide administrative support to project managers and senior staff

* Maintain and update project documentation, contracts, and records

* Prepare and format reports, presentations, and correspondence

* Coordinate internal meetings, site visits, and vendor meetings

* Assist in tracking project timelines, deliverables, and milestones

* Maintain filing systems for permits, drawings, and approvals

* Support procurement activities by managing quotations, follow-ups, and vendor coordination

* Monitor and manage stock of office and project site supplies

* Handle phone calls, emails, and other communications

* Liaise with site staff, vendors, and consultants to ensure smooth information flow

Qualifications:

* Bachelors degree or diploma in Business Administration, Construction Management, or related field

* O–3 years of experience in an administrative or project coordination role (construction industry preferred)

* Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

* Familiarity with construction terminology and documentation is a plus

* Excellent communication and interpersonal skills

* Strong organizational and time-management abilities

* Willingness to visit project sites occasionally, if required

Preferred Skills:

* Knowledge of project management tools or ERP systems

* Basic understanding of procurement processes and BOQ documents

* Ability to multitask and work in a deadline-driven environment

* Team player with a proactive and flexible attitude