Administration Assistant

JD For Office Admin

We are seeking an organized and proactive Administrative & Operations Coordinator to join our team. The successful candidate will play a key role in supporting the smooth functioning of various administrative operations, including travel desk management, staff accommodation, medicals, pantry management, vendor payments, employee engagement, and HR operations. This role requires excellent attention to detail, multitasking abilities, and strong communication skills.

Key Responsibilities:

• Travel Desk Management:
• Coordinate employee travel arrangements, ensuring cost-effectiveness and timeliness.
• Staff Accommodation Management:

Maintain records of staff accommodations, manage lease agreements, and liaise with property owners for compliance.

• Yearly Medicals:

Schedule and track employee medical check-ups, ensuring compliance with company policies.Oversee the timely issuance, renewal, and replacement of employee ID cards.Manage pantry supplies, including inventory tracking, procurement, and ensuring cleanliness.Coordinate office boy schedules to ensure timely office cleaning and maintenance.Coordinate timely vendor payments, ensuring invoice accuracy and maintaining payment records.Track company assets assigned to employees and ensure proper documentation for audits.Provide administrative support to HR operations, including onboarding, offboarding, and employee record management.Support employee engagement events and initiatives to foster a positive work culture.Oversee the timely and accurate payment of office-related bills.Assist with banking tasks, including cash management, transactions, and account reconciliation.Qualifications:

• ID Card Management:
• Pantry Management:
• Office Boy Roster Management:
• Vendor Payments:
• HR Asset Management:
• Assisting HR Operations Team:
• Employee Engagement:
• Bill Payments:
• Assisting with Banking-Related Work:

• Bachelor’s degree or equivalent experience in business administration, human resources, or a related field.
• At least 2-3 years of experience in office administration or operations management.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to handle multiple tasks and prioritize effectively.

Desired Skills:

• Knowledge of HR processes and procedures.
• Experience in vendor management and employee relations.
• Familiarity with banking procedures and handling financial transactions.

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Food provided

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person