Administration Assistant

Job Description: Administrative Assistant
Position Overview:

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive administrative and clerical support to our team. The ideal candidate will be responsible for ensuring smooth day-to-day office operations, supporting management, coordinating with internal and external stakeholders, and maintaining accurate records and documentation.

Key Responsibilities:

Administrative Support

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare correspondence, reports, memos, and other documents as required.
• Organize and maintain physical and digital filing systems.
• Handle incoming calls, emails, and inquiries with professionalism and efficiency.

Office Management

• Coordinate office supplies procurement and maintain inventory.
• Support in organizing company meetings, events, and conferences.
• Ensure office operations and procedures comply with company policies.

Coordination & Communication

• Act as the first point of contact for internal teams and external clients/vendors.
• Schedule and coordinate meetings, including preparing agendas and recording minutes.
• Liaise with HR and Accounts departments for payroll, employee records, and onboarding support when required.

Data & Documentation

• Maintain accurate databases, records, and spreadsheets.
• Assist in preparing reports, presentations, and financial documents.
• Ensure confidentiality and data protection protocols are followed.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Commerce, or related field (preferred).
• Proven experience (2–4 years) as an Administrative Assistant or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality, integrity, and discretion.
• Strong interpersonal skills and a customer-service-oriented mindset.

Key Competencies:

• Time management and prioritization.
• Problem-solving and adaptability.
• Professionalism and teamwork.
• Proactive and resourceful approach.

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹20,000.00 per month

Application Question(s):

• What is your current CTC?
• What is your expected CTC?
• How many years of experience do you have as an Admin?

Work Location: In person