Admin & Operations Executive

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About the Role

We are looking for a reliable and detail-oriented Admin & Operations Executive to manage daily office operations, HR coordination, documentation, and finance support. You will ensure smooth internal processes, timely reimbursements, and audit-ready records.

Key Responsibilities

• Track attendance and manage reimbursements, allowances, and petty cash.
• Maintain vendor records, coordinate POs, invoices, and procure office supplies.
• Handle staff travel bookings, logistics, and office utilities.
• Maintain expense registers and support GST, audits, and statutory submissions.
• Organise licenses, insurance, renewals, and maintain a central digital admin folder.
• Coordinate with teams to ensure timely submissions and compliance.

Required Skills & Attributes

• Strong organisational skills and attention to detail
• Proficiency in Google Workspace, Excel, and Notion
• Trustworthy with confidential financial and administrative data
• Proactive, process-driven, and calm under pressure

Experience

• 2–5 years in admin, office operations, accounts support, or facility management
• Startup or mid-sized corporate experience preferred

Key Performance Indicators

• Reimbursements processed within 3 days
• Attendance reports 100% accurate monthly
• Petty cash and utility records with zero discrepancies
• Administrative documents audit-ready within 1 working day