admin

Job Description

Position: Admin + HR Assistant
Department: Human Resources & Administration
Reports to: HR Manager / Senior HR Manager
Employment Type: Full-Time

1. Job Purpose

The Admin + HR Assistant will provide administrative support and assist the HR department in managing day-to-day HR functions. The role involves maintaining employee records, coordinating administrative activities, ensuring smooth office operations, and supporting HR processes such as recruitment, onboarding, documentation, and employee engagement.

2. Key ResponsibilitiesA. HR Responsibilities

• Recruitment Support
• Assist in posting job vacancies on portals and social media.
• Schedule interviews and coordinate with candidates.
• Maintain candidate databases and follow up on hiring status.
• Onboarding & Induction
• Prepare joining kits and coordinate induction sessions.
• Ensure collection and verification of employee documents.
• Maintain and update employee personal files.
• HR Operations
• Assist in attendance and leave management.
• Support in payroll data preparation.
• Help with policy communication and employee queries.
• Employee Engagement
• Assist in planning and executing employee engagement activities.
• Help in managing rewards and recognition programs.

B. Administration Responsibilities

• Office Management
• Maintain office supplies and place orders when required.
• Ensure cleanliness, maintenance, and functionality of office equipment.
• Coordinate with vendors, suppliers, and service providers.
• Facility Management
• Oversee security, housekeeping, and pantry services.
• Handle repairs, maintenance requests, and facility-related issues.
• Record & Document Management
• Maintain company records, contracts, and administrative documents.
• Prepare letters, circulars, and official communication as instructed.
• Travel & Event Coordination
• Arrange travel bookings and accommodations for employees.
• Assist in organizing company events, training sessions, and meetings.

3. Skills & Competencies

• Strong verbal and written communication skills.
• Good organizational and time-management abilities.
• Knowledge of MS Office (Word, Excel, PowerPoint).
• Basic understanding of HR functions and labor laws.
• Ability to multitask and handle confidential information.

4. Qualifications & Experience

• Bachelor’s degree in HR, Business Administration, or a related field.
• 1–3 years of experience in HR/Administration.
• Fresher candidates with strong skills may also be considered.

5. Working Conditions

• Office-based role.

*

• May require occasional extended hours for events or urgent HR/Admin tasks.

Job Type: Full-time

Pay: ₹9,174.74 - ₹20,000.00 per month

Work Location: In person