ADMIN MANAGER – FACILITIES MANAGEMENT

Job Title: Admin Manager - Facilities Management
Job Location: Chennai, Tamil Nadu (Preferably near Tambaram)
Job Type: Full-time
Educational Qualifications: Any Degree

Job description

• Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
• Prepare and report performance metrics for use in company and related facilities.
• Provide supervisory support and training for the required teams to handle and manage various sites and locations under facilities management.
• Ensure required reports are prepared, accurate, and submitted in a timely manner.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Maintain knowledge of up-to-date industry standards and automation improvements for facilities management.
• Support building operations team to ensure all building services are delivered in accordance with all lease requirements, contractual obligations, and good operating practices.
• Administrative duties including proofreading, typing of all correspondence and reports, filing, maintaining up-to-date Tenant Contact Lists and Tenant lease files, purchasing and maintaining office supplies and equipment.
• Monitor inventory of office supplies and the purchasing of new materials with attention to budgetary guidelines.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians, plumbers, various facilities management vendors).

Organize and supervise other office activities (recycling, renovations, event planning etc.).

• Support the Facilities Management team in managing commercial office space and perform backup duties for the team when they are away from the office.
• Accurately prepare invoices to Tenants for Facilities Management’s approval.
• Assist in receivables collections and publish proper periodic reports of outstanding items

An Ideal Candidate :-

• Very good proven track record of handling the Admin role for Facilities Management
• Candidate is to be highly organized, self-motivated, proactive, and can work independently
• Should possess very good negotiation and influencing skills with a proven track records.
• Candidate must be able to work with fast pace team with multiple clients
• Should be comfortable to drive 2-wheeler/4-wheeler and flexible to work in different shifts and not be a clock-watcher.

Job Type: Full-time

Pay: Up to ₹400,000.00 per year

Experience:

• total work: 3 years (Required)

Work Location: In person