Admin & Licensing Officer

Key Responsibilities:

Administrative Responsibilities

• Provide administrative support to both Corporate and R&D Chemistry teams.
• Manage scheduling, documentation, travel arrangements, and meeting coordination.
• Maintain records of departmental activities, reports, and communications.
• Support procurement and inventory management for office and lab supplies.

Licensing & Regulatory Compliance

• Handle applications, renewals, and updates for licenses related to chemical research and corporate operations (e.g., CIBRC, DSIR, Pollution Control Board, etc.).
• Ensure timely submission of compliance documents and reports to regulatory authorities.
• Maintain a centralized database of all licenses, permits, and regulatory correspondence.
• Monitor license validity and proactively manage renewals.

Coordination & Liaison

• Act as a liaison between Corporate Affairs, R&D, Legal, and Regulatory teams.
• Coordinate with external agencies, consultants, and government bodies for licensing matters.
• Assist in documentation for patents, collaborations, and technology transfers.

Documentation & Audit Support

• Maintain accurate and up-to-date documentation for audits and inspections.
• Ensure compliance with internal policies and external regulatory standards.
• Support internal and external audits by providing necessary documentation and follow-ups.

Training & Awareness

• Organize training sessions on regulatory compliance, safety protocols, and documentation standards.
• Keep teams updated on changes in regulatory requirements and licensing procedures.

Qualifications & Skills:

• Bachelors degree in Science, Commerce, or Administration.
• 4+ years of experience in administration and licensing, preferably in chemical or pharmaceutical industries.
• Familiarity with regulatory frameworks governing chemical R&D and corporate operations.
• Strong organizational and communication skills.
• Proficiency in MS Office and document management systems.
• Ability to manage multiple tasks and work with cross-functional teams.