ADMIN INCHARGE

Job Overview
We are seeking a dynamic and highly organized Admin Incharge to oversee the administrative functions of our office. This pivotal role requires a proactive individual who can manage daily operations, coordinate office activities, and ensure smooth communication across departments. The ideal candidate will bring a blend of office management expertise, excellent customer service skills, and strong technical proficiency to create an efficient and welcoming work environment. This paid position offers an exciting opportunity to lead administrative efforts and support our team’s success.

Duties

• Manage front desk operations, including greeting visitors, handling inquiries, and maintaining a professional reception area
• Operate multi-line phone systems, answer calls promptly, and direct them appropriately with proper phone etiquette
• Oversee calendar management for appointments, meetings, and events to ensure optimal scheduling
• Maintain accurate data entry records using software such as QuickBooks, Microsoft Office, and Google Workspace
• Handle clerical tasks including filing, proofreading documents, and organizing office supplies
• Support bookkeeping activities by managing invoices, receipts, and basic financial records
• Coordinate office management activities such as supply procurement, equipment maintenance, and space organization
• Provide exceptional customer support by addressing client inquiries efficiently and professionally
• Assist with personal assistant duties when needed, including travel arrangements or document preparation
• Ensure all office procedures comply with organizational policies and standards for confidentiality and security

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with QuickBooks for bookkeeping and financial record-keeping
• Excellent computer literacy with the ability to adapt to new software tools quickly
• Strong typing skills with attention to detail for data entry and document proofreading
• Exceptional customer service skills coupled with professional phone etiquette
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Experience in handling front desk operations or medical/dental receptionist duties is a plus
• Knowledge of multi-line phone systems and office equipment operation
• Effective time management skills to prioritize tasks efficiently in a fast-paced environment
• Previous clerical experience including filing, data entry, and calendar management is preferred
• Ability to support bookkeeping activities such as invoicing and basic bookkeeping tasks (bookkeeping experience is advantageous)

This Admin Incharge role is vital in fostering an organized workplace where efficiency meets professionalism. If you thrive in a lively environment where your organizational talents can shine while delivering top-tier customer support, we invite you to join our team!

Job Type: Full-time

Pay: ₹20,000.00 - ₹22,000.00 per month

Benefits:

• Health insurance

Ability to commute/relocate:

• Cochin, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Work Location: In person