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Admin Executive/ Sr. Admin Executive

Admin Executive/ Sr. Admin Executive

Mantras2success Consultants

0 - 5 years

3 - 4 Lacs

Gandhinagar

Posted:19 hours ago| Platform:

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Skills Required

Administration Hospitality management Office equipment Senior Administrator Office administration housekeeping staff Facility management Operations Preventive maintenance admin executive

Work Mode

Work from Office

Job Type

Full Time

Job Description

Position: Admin Executive/ Sr. Admin Executive

Experience: 3-5 years

Location: Gandhinagar, Gujarat

Job Description:

1) Asset & Facility Management

Maintain a list of all assets with their current status.

Maintain relationships with asset vendors for timely service and support.

Monitor office supply levels and reorder when required.

Maintain asset verification reports and ensure installation of new systems as per requirements.

Record and issue office equipment to employees and update the records regularly.

Ensure preventive maintenance of office equipment, call for repairs as needed, and evaluate new equipment and techniques for operational efficiency.

2) Billing & Documentation

Submit original bills to accounts by email, mentioning due dates.

Maintain a list of all bills with their due dates and follow up with billing authorities in case of delays.

Develop and maintain an efficient documentation and filing system for both paper and electronic records.

Handle office expenses and billing cycles accurately and timely.

3) Travel & Hospitality Management

Manage staff expense requests and travel reports.

Coordinate with travel vendors and service departments for smooth employee travel arrangements.

Make travel arrangements including Flights / Railways / Bus / Hotel bookings for Directors and employees.

Schedule meetings as and when required in coordination with relevant departments.

Maintain reports of staff out of office for business needs.

4) Office Administration

Oversee daily administrative operations to ensure smooth functioning of the office.

Assist in organising in-house and external events, ensuring all administrative arrangements are in place.

Supervise housekeeping staff; prepare record logs for cleaning schedules of all washrooms and monitor regular cleanliness.

Suggest improvements for overall office cleanliness and hygiene standards.

Key Skills :

Administration
Hospitality Management
Office Administration

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Admin Executive/ Sr. Admin Executive