Admin Executive

Qualifications & Requirements

• Possess a Degree in Business Administration / Records Management / Office Management / Management Information Systems / Secretarial Studies, or related field
• Minimum 3 years of experience in a similar secretarial or executive support role
• Proficient in Microsoft Office Suites, and virtual meeting platforms such as Zoom
• Experienced in using travel booking systems with understanding of travel logistics and coordination
• Excellent command of written and spoken English, proficiency in additional local languages is an added advantage
• Strong organizational and time management skills, with exceptional attention to details
• Capable of managing multiple responsibilities efficiently, work independently, and demonstrate a high degree of initiative
• High integrity, professionalism, and discretion in handling sensitive information
  

Responsibilities

• Organize and support Board of Directors (BOD) meetings, AGM, and EGM meetings, including preparation, logistics, and post-meeting follow-up
• Capture key discussion points and decisions during meetings and distribute meeting minutes with clear defined action items
• Draft formal internal and external communications; manage phone, email, and mail correspondence, and maintain organized corporate filing systems
• Oversee and manage monthly ESOS records, ensuring timely and accurate data collection and submission
• Monitor submission and prepare summary on monthly departmental reports
• Track decisions and action items, follow up on pending tasks, and ensure timely execution by relevant parties
• Handle ad-hoc tasks, including clerical duties and any other jobs as directed by the superior
  

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