Admin Executive

Roles & Responsibilities:

1. Data Entry and Reporting

   :
1. Operational Transactions:
1. Ensure timely entry of data in the system related to operations and accounts, maintaining high standards of accuracy and completeness.
2. Master Data: Creation of master data as when required by the Loading Team in the system
2. Payment Transactions:
1. Advance Payments to Vendors: Entry of Vendor Advance Payments request for processing ensuring timely and accurate transactions.
3. Assist in preparing basic reports as directed by Management.

2. Invoicing

1. Generation:

1. Prepare and generate invoices for services rendered to clients accurately and in a timely manner.
2. Ensure that all billing information is complete, accurate, and complies with contractual agreements and company policies.

2. Document Follow Ups

   : Proactively follow up on pending documents which are required for billing with concerned person to ensure timely bill generation and submission.

3. Reporting:

1. Update unbilled reasons in the system for management review and decision-making.
2. Respond promptly to emails regarding unbilled status to provide transparent communication.

4. Billing Documentation:

1. Maintain organized billing documentation, including contracts, purchase orders, and rate agreements.
2. Ensure all billing-related information is accurately updated in the software system.
3. Update customer contracts in the software to reflect any changes or updates.

5. Submission of Bills:

1. Timely submission of invoices to clients via email or upload on the designated portal.
2. Enter details of bill submission accurately in the system for tracking purposes.

6. Billing Process Improvement:

1. Identify opportunities to streamline the billing process and enhance efficiency. E.g: Contractual Billing
2. Collaborate with cross-functional teams to implement process improvements and optimize billing workflows.

3. Document Management:

1. Update and maintain Proof of Deliveries (PODs) and courier records.
2. Maintain and organize accurate and up-to-date records, including employee records, vendor contracts, office files and regulatory compliance documents
4. Communicate with clients regarding billing inquiries, discrepancies, or additional information needed for invoicing.
5. Provide timely and effective responses to client queries to ensure customer satisfaction.

6. Customer Service:

   Deliver excellent customer service to address client inquiries, resolve billing issues, and foster positive client relationships.

7. Inventory Management:

1. Manage inventory of office supplies and ensure adequate stock of office supplies.
2. Manage procurement of office supplies as and when required.

• External Interfaces:

• Clients and Visitors.
• External Vendors
• Building Facility Management

• Internal Interfaces:

• Other Branches
• Accounts Team
• Management.

Desired Qualifications

Graduate

Desired Experience

• Previous experience as an Administration Executive or in a similar administrative role, preferably in the transport or logistics industry.
• Experience- 2 yrs.

Preferred Male candidate

Compensation - 15000 PM to 25000 PM

Location : Bengaluru PRC, #301, 3rd Floor, Money Point, 59 K.H.Road, Bengaluru - 560027

Share your CV to angela@prclimited.co.in

Language - Hindi & English is Must

Interviewer : Mr. Ravi Kumar - Key Accounts Manager