Admin Executive

Job Title:

Admin & Facilities Manager / Executive

Department:

Administration / Facilities Management

Location:Alameda Chowk, Southern Peripheral Road Darbaripur Sector 75A Gurugram Haryana 122004

Experience Required:2-3 years

Job Summary:

The Admin & Facilities Manager will be responsible for managing end-to-end office administration and facilities operations, ensuring a safe, efficient, and well-maintained workplace. The role includes vendor management, infrastructure maintenance, staff supervision, contract management, and ensuring compliance with company policies and service standards.

Key Roles & Responsibilities:Facilities & Infrastructure Management

• Implement and manage structured Infrastructure & Facilities Management services.
• Security services and office insurance
• Front desk and travel desk operations
• AMC (Annual Maintenance Contracts) management
• Fire safety and compliance services
• Ensure provision and maintenance of office infrastructure, including furniture, lighting, water supply, air-conditioning, and other office facilities.
• Ensure all facilities are functional, safe, and well-maintained at all times.

Vendor & Contract Management

• Supervise facility service providers and vendors.
• Evaluate vendor performance and ensure adherence to Service Level Agreements (SLAs).
• Follow up with vendors for timely delivery of services as per annual contracts (e.g., AMC services).
• Coordinate renewals, negotiations, and performance reviews of vendors.

Office Operations & Staff Management

• Manage and supervise office staff involved in day-to-day maintenance and operations.
• Provide guidance, assign tasks, and review staff performance regularly.
• Monitor staff punctuality, discipline, cleanliness, and adherence to company policies and rules.

Administrative Support

• Handle office stationery procurement, inventory, and distribution.
• Plan, coordinate, and organize internal meetings, conferences, and seminars as required.
• Ensure smooth functioning of front office and administrative services.

Compliance & Workplace Standards

• Ensure cleanliness, hygiene, and safety standards across office premises.
• Ensure compliance with company policies, procedures, and statutory requirements related to facilities.

Skills & Competencies:

• Strong knowledge of facilities and office administration
• Vendor and contract management skills
• Ability to manage multiple vendors and priorities
• Good communication and coordination skills
• Problem-solving and decision-making abilities
• Ability to work under pressure and handle escalations
• Attention to detail and organizational skills

Preferred Qualifications:

• Bachelor’s degree in Administration, Management, or a related field
• Experience in facilities management, office administration, or corporate services
• Knowledge of safety, compliance, and AMC handling is an advantage

Job Type: Full-time

Pay: ₹11,445.60 - ₹33,874.89 per month

Benefits:

• Provident Fund

Work Location: In person