Admin Executive – (Guest House & Travel Coordination)

Role Overview:

We are looking for a proactive and organized Admin Executive who will be responsible for overseeing the smooth day-to-day operations of administration, managing on-land travel desk requirements, and ensuring efficient functioning of our Multi-room in-house guest house. This role demands strong coordination, vendor management, attention to detail, and a service oriented approach.

Key Responsibilities:

Administrative Operations:

• Oversee daily admin tasks, office upkeep, and facility maintenance.

• Coordinate with vendors for office utilities, stationery, repairs, and consumables.

• Maintain and update administrative trackers and checklists.

Guest House Management:

• Manage the operations of a Multiple rooms -guesthouse, including check-in/check-out coordination.

• Ensure cleanliness, upkeep, and functionality of all rooms and common areas.

• Oversee linen management, food service coordination, and pantry hygiene.

• Handle employee queries, resolve issues promptly, and ensure a comfortable stay.

• Manage guesthouse staff rosters and monitor performance.

• Maintain inventory of guesthouse supplies and place timely procurement requests.

Travel Desk (On-Land):

• Manage day-to-day vehicle bookings for airport pickups/drops, intercity/local travel. (light participation)

• Coordinate with drivers and travel vendors to ensure timely deployment of vehicles.

• Maintain vehicle logs, fuel tracking, and feedback collection from employees. (Additional/Optional)

• Share confirmations with travelers and ensure priority tags (VIP, female staff, odd hours) are managed accordingly.

• Work with the central travel desk team to streamline coordination and minimize last minute escalations.