Admin Asst, Assc

Department Contact: Angela Prada, (505) 662-2656, angprada@nmsu.edu

Internal or External Search: External - Open to all applicants

Advertising Summary: Join Our Team! The Cooperative Extension Service in Los Alamos County is looking for a detail-oriented administrative professional to handle a variety of essential tasks, including managing records, coordinating schedules, processing basic bookkeeping, arranging travel, and supporting office operations.

Position Details

Position Title: Admin Asst, Assc

College/Division: Cooperative Extension Service

Department: 312050-ADMIN PRGM LOS ALAMOS CTY

Location: NMSU satellite location

Offsite Location (if applicable): Los Alamos County

Target Hourly/Salary Rate: 16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities: ** POSITION LOCATED IN LOS ALAMOS, NM**
Answer phones, emails, and in-person customers who visit the office. Become familiar with the various programs and activities conducted within the office and be able to direct customers to the appropriate agent. Disseminate basic information about upcoming events as well as other avenues of information for customers. Communicate policy and procedures with Agents and other office staff. Assist 4-H volunteers and parents with registration, project materials, and 4-H policies and procedures. Sorts, screens, and distributes incoming mail. Maintains the county website and social media platforms. Resolves routine administrative problems and answers inquiries concerning activities and operations of departmental processes. Performs a range of staff and /or operational support activities. Prepares finance documentation for different types of payments for utilities, agent travel, program activities, and office equipment. Tracks county finance monthly for proper spending and reconciliation of departmental procurement card. Carry out administrative duties as necessary such as filing, typing, copying, binding, scanning, etc. Orders, stocks, and distributes office supplies. Establishes, maintains, processes, and updates files, records, and /or other office documents. Operates a personal computer to enter data, draft, edit, revise, and print letters. Draft or prepare responses to routine inquiries; prepare photocopies and or flyers for events. Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individuals’ schedules/calendars. Makes travel and lodging arrangements, either directly or through a travel agency. Assist staff members in preparation for programs. Maintains computer and manual filing systems. Maintains Civil Rights files and contact reporting. Maintains office hours while agents are in the field delivering programs.

Qualifications

Required Education and Experience:
High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications:
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Preferred Qualifications:

Special Certification/Licensure:
Must live in, or be willing to commute daily to work in Los Alamos, NM.

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.