Admin Assistant

Role: Admin Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to provide administrative and clerical support to ensure efficient operation of the office. The ideal candidate will handling communication, preparing documents, scheduling meetings, and supporting management and staff. Strong Excel skills and the ability to work independently in an offshore setup are essential.

Working Days: Sunday to Thursday

Working Hours: 11.30 a.m. to 08.30 p.m.

Location: Gurugram

Key responsibilities

• Manage Muqeem Portal tasks including issuing new Iqama, renewing Iqama, processing Exit and Exit/Re-Entry permits.
• Oversee activities on Governmental Portals (especially Muqeem) as instructed.
• Maintain comprehensive reports on all Muqeem transactions and notify concerned parties as needed.
• Track establishment and expiry dates of relevant government portals to ensure uninterrupted access and compliance.
• Handle medical insurance processes, including adding and removing employees as required.
• Monitor and review CCTV footage and submit a comprehensive monthly report.
• Maintain a record of all transactions through the ERP system, ensuring timely and accurate entries.
• Provide clerical support by managing phone calls, emails, mail, and other correspondences efficiently.
• Maintain confidentiality while recording, reporting, and handling sensitive information.
• Develop and maintain effective electronic and manual filing systems to ensure accurate documentation and easy retrieval of information.
• Respond to general inquiries and route them to the appropriate personnel as necessary.
• Receive, screen, register, distribute, and prioritize incoming communications (emails, memos, mail, etc.).
• Liaise with departmental personnel, internal and external clients to facilitate communication and ensure required action on behalf of the department.
• Liaise with all levels of administrative assistants to handle requests and queries from management and senior management.
• Perform general office duties such as ordering supplies, maintaining records and documentation systems.
• Perform other job-related duties as when and/or if required.
• Follow all relevant function policies, processes, standard operation procedures and instructions to ensure that work is carried out in a controlled and consistent manner.
• Assist in the preparation of timely and accurate reports and functional deliverables to support department goals and performance standards.
• Collaborate with internal team and external vendors to ensure successful execution of completion of the tasks when and if required.

Requirements- Skills & Qualifications

• Admin Assistant with experience of 3-4 years in General Administration
• Bachelor’s degree in Administration.
• Hands-on working experience in ERP Modules
• Advance Microsoft Excel skills
• Good English communication skills
• Possessing of Arabic Language skill will be an advantage
• Good Interpersonal Skill
• Good problem-solving skills
• Written and verbal communication skills
• Problem identification and resolution skills
• Team Player
• Self-driven
• Self-learner

Job Types: Full-time, Permanent

Pay: ₹28,103.67 - ₹36,036.51 per month

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Schedule:

• Day shift

Application Question(s):

• Please mention your current location
• Are you comfortable working Sunday to Thursday 11.30 am to 8.30 pm?

Experience:

• total work: 4 years (Required)
• Administration: 3 years (Required)

Language:

• English (Required)
• Arabic (Preferred)

Work Location: In person