Admin Assistant, Incubation

As the Admin Assistant, Incubation, your responsibilities will include coordinating with vendors to ensure timely booking of travel and accommodations for stakeholders while strictly adhering to established SOPs. You will communicate effectively with stakeholders in written and verbal formats to deliver a seamless and impactful Incubation experience. Processing invoices promptly by diligently following SOPs and finance guidelines is a key aspect of your role, along with maintaining accurate records of physical invoices related to Incubation expenses. Additionally, you will travel with the team during monthly modules and lead on-ground logistics, encompassing arrangements for travel, accommodations, meals, tech, and stationery. Negotiating with vendors to secure the best possible rates and value will be part of your responsibilities. You will also schedule events on the calendar and ensure stakeholders receive timely reminders and communication. The Admin Assistant, Incubation, will play a pivotal role in ensuring that various stakeholders, including entrepreneurs, facilitators, vendors, and coaches, have a smooth and effective experience in their engagements with the Incubation program. Collaborating closely with the Program Manager, you will ensure the high-quality execution of monthly modules, the timely processing of Incubation invoices, and the coordination and booking of travel and accommodations. This role necessitates an individual with a strong sense of urgency and efficiency.,