Admin and security executive

Job Description

Role & responsibilities General Administration Support: Provide administrative support on Administrative Aspects such as Facilities Management, Power Supply Management, Water Management, Fire Fighting Systems, Space Management, Housekeeping, Security Services, tracking, and reporting expenses, supply ordering/tracking, processing invoices/expenses, Maintenance & upkeep of office, etc. Upkeep of Pantry services / Vending Machine / Water Dispenser / Meeting Room & facility etc. Checking Cafeteria Operations, food quality, delivery, vendor service at canteen Handling day to day repairs and maintenance pertaining to electrical wiring, carpentry work, plumbing and other civil requirements Guest management, cleanliness, maintenance and accommodation for staff and guests Record Management & Reporting: Maintain various records in spreadsheets/databases and produce reports requiring data compilation and analysis. Budget and periodical assessment on the expenses. Fuel Card Management Leased Car & Fleet Management: Fleet Management of cars & drivers, Handling Pick-ups and Drops, Fuel Refilling, Repair & Maintenance, Servicing, Insurance, Driver leave and duty schedule etc. Leased car management, supporting documentation for Vehicle registration, Coordinating with the leasing company for Service and maintenance. Event Management - Executing indoor and outdoor events; Festival occasions. Domestic & International Travel Management - Support in Ground transfers, accommodation, Visa, Forex, Flight booking, Hotel booking, Travel Insurance, FRO / Visa renewal for expats Annual Maintenance Contract - Timely renewal of emergency services AMC such as Air Conditions, UPS, Pest Control, Car Maintenance Services, Electrical Equipment & office equipment etc. Security Visitor Management Material movement Experience in Handling Security Guards & security Team Experience in Vehicle management Coordinating security personnel: Assigning areas for officers to patrol, and providing a list of potential problems to look out for Training new employees: Ensuring proper training and ongoing oversight after training is complete Enforcing security measures: Ensuring compliance with security policies and safety protocols, and evaluating employee performance Developing plans: Improving existing security measures and drafting policies Enforcing site rules: Ensuring compliance with health and safety standards, and providing customer service Devise and enforce security policies and procedures to safeguard the organization and its assets. Perform routine security assessments to identify and address potential risks and vulnerabilities, crafting strategies for risk reduction. Monitor surveillance and alarm systems, swiftly responding to security breaches or incidents. Liaise with law enforcement, emergency services, and relevant stakeholders during security emergencies. Educate and train security personnel on protocols and emergency response plans. Regularly inspect security equipment (CCTV, access control, alarms) to ensure proper functioning and upkeep. Investigate security incidents, accidents, and breaches, preparing comprehensive reports with improvement recommendations. Collaborate across departments to integrate security measures into all operational facets, including events, facility management, and employee safety. Stay abreast of evolving security trends, technologies, and regulations, providing recommendations for system and procedural enhancements. MIS & Reporting - Good knowledge of MS Office Experience - 7 years + Qualification - Graduate/MBA HSE/ISO/OHSAS Audit Certified Knowledge of Fire Safety & Evacuation