Accounts And Finance Executive

Key Responsibilities:

Vouching and Verification

• Review and verify supporting documents for all expenses submitted by auditors/associates.
• Check accuracy, completeness, and authenticity of vouchers and bills.
• Ensure expenses comply with approved company policies and limits.
• Identify discrepancies and follow up for clarifications or corrections.

Expense Statement Management

• Prepare, consolidate, and validate monthly expense statements.
• Ensure proper categorization and coding of expenses as per accounting guidelines.
• Submit verified statements to the accounts team within defined timelines.
• Track pending claims and follow up with auditors for missing documents.

Record Keeping & Documentation

• Maintain organized digital and physical records of all vouchers and bills.
• Update logs and trackers for submitted, approved, and pending expenses.
• Ensure past records are easily retrievable for audit reference.

Coordination & Communication

• Coordinate with auditors, account leads, and regional teams for timely collection of vouchers.
• Communicate errors, missing documents, or policy deviations to the respective teams.
• Support internal audit requirements by providing required documents and clarifications.

Compliance & Process Support

• Ensure all expense processing adheres to internal policies and audit standards.
• Suggest improvements for smoother expense submission and validation processes.
• Assist in periodic review of vouching and expense-related guidelines.

Skills & Competencies Required:

• Strong attention to detail and accuracy
• Good understanding of financial documentation
• Knowledge of basic accounting principles
• Proficiency in MS Excel and document management
• Good communication and coordination skills
• Ability to work with timelines and manage multiple submissions