Accounts Receivable Executive

SUMMARY:

ESSENTIAL FUNCTIONS, DUTIES, & RESPONSIBILITES:

• Submit invoices to third-party sites
• Monitor invoice status on third-party sites, reporting weekly for each customer
• Following up with customer on submitted invoices that are not proceeding through the third-party site to ensure timely payment
• Maintain login information for all third-party sites
• Answering customer calls and resolving customer discrepancies
• Allocate deposits, credit cards, wires, credit cards, & ACHs
• Reconcile bank deposit of previous days CC and cash
• Address NSF checks with customers
• Process credit cards for Great plains ordering systems
• Log daily credit card totals, declined credit cards, and contact customers on this list
• Check bank account for wire payments and releases orders when payment is received
• Respond via phone & email to customers about payment disputes or questions
• Respond to AMEX, Visa, MasterCard and Discover Chargebacks
• Research account errors/misallocations in acct system
• Email customer for new address for returned invoices due to insufficient address

QUALIFICATIONS:

Required:

• Bachelor's Degree (BA) from four-year college or university, with minimum of five years of related experience and/or training.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportion, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Preferred:

• Prior Accounts Receivable and or Collections experience a plus
• Proficient on accounting software, NetSuite a plus
• Proficient on Microsoft Excel & outlook.
• Knowledge of Great plains, a bonus.