Accounts Payable/Accounts Receivables Specialist (North America)

Company Description

An asset based North American Logistics enterprise specializing in over-the-road and intermodal freight logistics, warehousing and distribution services throughout North America. With experience of more than 30 years in providing end to end logistics solutions to different verticals ranging from small entrepreneurs to fortune 100 companies through offices and terminals spread across North America. Recognized among the top 10 logistics service providers covering an entire continent.

We are looking for accounts payable specialists to assist our company's (USA, Canada & Mexico) logistics operations. To be successful in this role, you should have a strong business acumen with vast knowledge of analysis and payment processing procedures. You will take care of the entire process from voucher entry to the ageing reports of the payments. As a specialist, you should have a complete knowledge of the various payments procedures and familiarity with accounts software. Moreover, you should have strong analytical skills and the ability to handle stressful situations. Your ability to provide excellent vendor service will be highly advantageous.

Job Responsibilities

• Responsible for full cycle accounts payable functions, including
• Voucher entry ensuring invoices are accurate and per purchasing documents
• Payment processing – preparing weekly payment batches accurately and timely and ensuring all payments are in accordance with purchasing policies and procedures
• Maintaining schedules to track and ensure monthly vendors are paid on time.
• Contacting vendors and volunteers to obtain necessary documents needed to process invoices and payments, such as payment/bank details, factoring details or other items.
• Reconciling and reviewing AP aging monthly, including following up to close any open AP invoices that are over a certain period.
• Processing Concur batches and ensuring expenses are reimbursed in a timely matter.
• Updating, when necessary, vendor, merchant and/or vendor account information.
• Maintaining organized AP documentation and support records / files.
• Accurate processing of reports/returns annually.
• Maintaining and updating the accounts payable manual.
• Responsible for processing purchase orders (POs), including confirming all approvals needed are obtained, maintaining purchase order records, updating purchase order log, and communicating to other offices PO status, open balances of POs and such in accordance with our purchasing policies.
• Administers Concur system, including processing Concur batches to ensure expense reimbursements are done in a timely matter, assisting both internal and external customer with all Concur matters and periodically assisting with reviewing expense reports.
• Assists the accounting departments with monthly close, as assigned and needed, including preparing journal entries, maintain working scheduled and reconciling accounts.
• Assists with our group companies accounting and document processing tasks, as needed.
• Responds to customer concerns in a friendly and courteous manner.
• Keeps records in compliance with applicable laws, regulations and internal policies.
• Assists in the preparation for annual audit and Fillings.

Education / Experience

• Associate’s degree in related field with minimum of two years related accounting experience.
• Minimum of two to three years related accounting receivable/payable experience
• Bachelor’s degree a plus

Required Knowledge, Skills and Abilities

• High level of attention to detail essential.
• Ability to enter data accurately and good mathematical skills are essential.
• Proficiency in accounting and bookkeeping principles and practice required.
• Experience in Microsoft Excel, including being able to create, format and manage spreadsheets required.
• Must be organized, able to work in a fast-paced environment and handle multiple tasks with precision and thoroughness.
• Demonstrate excellent customer service skills.
• Ability to plan, format, and execute projects and routine duties in an accurate and timely manner, as directed.
• Effective communication skills- oral, written, and interpersonal skills essential.
• Excellent work ethic and dependability.
• Must be able to work both independently and in team environment.
• Must be highly organized, able to work remotely, operate independently and in a team.