Job
Description
Job Summary: The Accounts Payable Officer will be responsible for managing the companys financial obligations to vendors, suppliers, and service providers. The individual will ensure timely, accurate, and efficient processing of all payments and invoices, maintaining proper records, and ensuring compliance with financial policies and procedures. The ideal candidate will have a strong understanding of accounting principles, attention to detail, and experience in managing accounts payable in a manufacturing or similar industry. Key Responsibilities: Invoice Processing: Receive, review, and verify all incoming invoices for accuracy, proper documentation, and approval. Ensure invoices are coded correctly to the appropriate cost centers and GL accounts. Match purchase orders, delivery receipts, and invoices before payment processing. Resolve discrepancies between purchase orders and invoices. Payment Processing: Prepare and process payments to suppliers and vendors, including both manual checks and electronic payments. Ensure that payments are made in a timely manner, taking advantage of early payment discounts when applicable. Maintain an up-to-date schedule of accounts payable to ensure payments are made on time. Vendor Relationship Management: Maintain and update vendor information in the financial system. Communicate with vendors regarding payment status, discrepancies, and other payment-related issues. Build and maintain positive relationships with key suppliers and service providers. Reconciliations: Perform monthly reconciliations of accounts payable sub-ledger to the general ledger. Ensure all reconciling items are investigated and resolved in a timely manner. Prepare and review aging reports to monitor outstanding payables. Compliance and Reporting: Ensure all payments are made in compliance with company policies and relevant regulations. Prepare reports as requested, including aging reports, cash flow forecasts, and month-end accounts payable reports. Assist with external audits by providing supporting documentation related to accounts payable transactions. Accounting Support: Support the finance team with month-end, quarter-end, and year-end closing procedures. Provide assistance in the preparation of financial statements and other ad-hoc reports. Process Improvement: Continuously identify and recommend improvements to accounts payable processes. Participate in system upgrades or implementations related to accounts payable and ERP systems. General Administration: Maintain accurate and organized accounts payable files, both physical and electronic. Assist with administrative tasks as required by the finance department. Experience: 4 - 6 years of experience in accounts payable or a similar accounting role, preferably in a manufacturing or industrial setting. Strong understanding of accounting principles, accounts payable processes, and vendor management. Experience with SAP systems.
