Accounts Payable Officer AP

Role & responsibilities

Booking of invoices in SAP:

• To ensure timely booking of all Employee Related claims and travel accounting documents.
• To ensure timely accounting of travel advance and bank entries related to employee claims.
• To do timely record keeping of documents & ensure their safety.
• Checking of all supporting, approvals as per authority matrix for all claims received for processing & bookings.
• Timely recording of Credit / Debit notes for the shortage of materials & track price difference invoices
• To coordinate with the users in attending the queries related to the accounting of the claims

Ledger Scrutiny / Monthly MIS & Closing activities :

• Timely checking the employee ledgers before extraction of the payments before the due dates
• To ensure timely adjustment of Debit balances with the claims due for payments.
• To ensure the timely adjustment of advance or inform HR to recover as per policy
• To coordinate with the GL team during the month end close & reporting.
• Accurately provisioning the claims which are not booked in AP during the end of the month for closing.
• Ensuring the claims under provisions are booked after the month end closing & subsequently keeping a trace
• on the unbooked claims & communicating with the users for resolving the disputes.

Booking of Vendor Invoice

• To ensure timely booking of vendor invoice and correct accounting.
• To followup for vendor open advances settlement and maintain track.
• Checking of all supporting documents and approvals as per the process and authority matrix.
• To co-ordinate with the user, purchase and other depathtments for invoice related or payment related quesy and resolve.
• Prepare Vendor reconcilation and follow-up for clearing open items.
• GRIR reconcilation and take action on open items.
• Ensure correct accounting of invoices (GL codes, Cost Centers, WBS and Tax Gls)
• Month End Provisions.
• Download verious reports from SAP and Prepare MIS as per requirement.

Audit activities :

Support for documentation verification and auditor query resolutions

NOTE: THIS IS AN OFF ROLE CONTRACTUAL ROLE