Accounts Payable Executive

Position: Accounts Payable Executive
Department: Finance & Accounting

Designation : Finance Executive
Experience: 1-3 Years Location: Coimbatore Reporting To: AP / Finance Manager

Role Overview:

Key Responsibilities

• Process PO and Non-PO invoices with accuracy.
• Perform 2-way/3-way matching and verify supporting documents.
• Resolve invoice discrepancies with procurement, receiving, and vendors.
• Handle vendor queries and perform statement reconciliations.
• Maintain vendor master data, including W-9 collection.
• Coordinate with US vendors for payment clarifications and issue resolution.
• Prepare and validate ACH, wire, check, and virtual card payments.
• Ensure timely execution of payment runs and send remittance advice.
• Maintain payment records and update ERP systems.
• Apply correct GL codes, cost centre, and project codes.
• Route invoices through approval workflows as per authorization matrix.
• Ensure proper documentation.
• Prepare AP aging, invoice trackers, and payment reports.
• Perform vendor reconciliations and assist with month-end close.
• Support internal, external, and audit documentation.
• Assist with year-end 1099 reporting.

Qualifications

• B.Com, BBA, M.com, MBA
• 13 years of experience in Accounts Payable (US process preferred).
• Knowledge of US GAAP, W-9, 1099, and AP policies.
• Experience with ERP systems (Quick Books)
• Proficiency in MS Excel (LOOKUP, Pivot Table).

Key Skills

• Strong communication and coordination skills.
• High accuracy and attention to detail.
• Time management and problem-solving ability.
• Ability to work with US teams and across time zones.
• Professional and process-driven approach.

Please share your Cv to this mail id : prabha.p@mksvision.com