Accounts Executive - Receivables & Reconciliation

Key Responsibilities

Receivables & Collections

• Monitor and manage accounts receivable, ensuring timely follow-up and collection from clients


• Maintain and update aging reports; escalate overdue accounts as needed


• Record receipts and reconcile them against invoices


• Coordinate with the sales and billing teams to resolve discrepancies

Ledger Reconciliation

• Perform periodic reconciliation of customer and vendor ledgers


• Investigate and resolve mismatches in entries, payments, and adjustments


• Ensure accurate classification and grouping of accounts

Balance Confirmation

• Send and follow up on balance confirmation requests to clients and vendors


• Reconcile confirmed balances with internal ledgers and resolve differences


• Maintain audit-ready documentation of confirmations and reconciliations

Taxation & Compliance

• Handle TDS deductions and ensure correct accounting of TDS receivables


• Reconcile TDS receivable with Form 26AS and follow up for mismatches


• Ensure timely and accurate GST entries, returns, and reconciliations


• Coordinate with auditors and tax consultants for compliance and reporting

Accounting Documentation

• Create and manage Journal Vouchers for adjustments, provisions, and transfers


• Generate and verify Sales Invoices as per campaign deliverables and GST norms


• Process Debit Notes and Credit Notes for returns, discounts, or corrections


• Ensure all entries comply with accounting standards and statutory requirements

Excel & Reporting

• Use Excel for maintaining trackers, summaries, and basic reports


• PivotTables, Power Query, and dashboards for better reporting


• Conditional formatting and data validation for cleaner records


• Apply formulas for calculations and formatting (e.g., VLOOKUP, SUMIF)

• Bachelor s degree in commerce, Accounting, or related field


• 2-5 years of experience in accounts receivable, reconciliation, and taxation


• Proficiency in Tally Prime is mandatory


• Strong understanding of Journal Vouchers, Sales Invoices, Debit/Credit Notes, TDS & GST


• Experience in TDS reconciliation with Form 26AS