Account Assistant

An Accounts Assistant responsible for order booking and bookkeeping ensures all orders received via email and WhatsApp are accurately captured into Busy software, maintains records for orders and bills, and coordinates with the sales team to validate order details. The role also involves regular follow-ups and account reconciliation for smooth business operations.

Job Description

The Accounts Assistant will:

• Receive and record orders from email and WhatsApp into Busy accounting software with a high level of attention to detail.
• Handle bookkeeping and recordkeeping for orders and related bills, invoices, and receipts.
• Support smooth communication with the sales team by call and email for order confirmations, clarifications, and discrepancies.
• Maintain updated financial documentation and assist in reconciliations and audit support.

Key Responsibilities

• Enter customer orders received via multiple platforms (email/WhatsApp) into Busy accounting software quickly and accurately.
• Keep digital and physical records for order bills, invoices, vouchers, and related paperwork.
• Communicate with sales and relevant teams by email and calls to ensure order accuracy and resolve discrepancies.
• Follow up with customers, vendors, and internal stakeholders for outstanding documentation when required.
• Support the accounts team with day-to-day bookkeeping, including data entry, reconciliation, and filing.
• Prepare and send purchase and sales invoices as directed.
• Assist with account payables and receivables tracking and support month-end/year-end closing tasks as needed.

Required Skills and Qualifications

• Basic experience with Busy software or similar accounting platforms.
• Strong organizational and communication skills (verbal and written) for effective follow-up and internal coordination.
• Attention to detail for accurate order entry and bookkeeping.
• Familiarity with standard accounting practices and administrative processes.
• Capable of efficiently using email, WhatsApp, and telephone for business communication.
• Minimum qualification: B.Com or similar; previous experience in a similar role preferred.

Preferred Attributes

• Ability to work both independently and as part of a team.
• Experience with sales order processing and reconciliations is an advantage.
• High integrity and ability to handle confidential finance information.

Job Type: Full-time

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

• Leave encashment
• Provident Fund

Work Location: In person