Warehouse Executive

Job Summary: The Warehouse Executive, based at the Head Office, will be responsible for end-to-end coordination and oversight of procurement and warehouse operations across Magnolia Bakery locations in Bangalore, Hyderabad, and Mumbai. This role plays a critical part in ensuring timely procurement, inter-city stock movement, and centralized control over warehouse inventory, hygiene, documentation, and compliance. The role involves close coordination with central kitchens, warehouse teams, and vendors in each city to ensure seamless backend support to operations. Key Responsibilities: 1. Procurement Coordination Coordinate with central kitchen and warehouse teams across all cities to gather material requirements. Raise purchase requests, obtain quotations, and issue purchase orders in line with defined policies. Negotiate pricing, delivery terms, and credit periods with vendors and maintain updated vendor records. Track and ensure timely delivery of materials, coordinate with city teams for follow-ups and delivery receipts. Liaise with the finance team for processing invoices and resolving vendor payment issues. 2. Centralized Warehouse Oversight Monitor and manage inventory levels across all three city warehouses using ERP/software tools. Ensure consistent documentation practices (GRNs, stock movement, returns, rejections) across all warehouse locations. Support and guide local warehouse teams to follow FIFO, hygiene standards, and temperature control protocols. Coordinate transfers of stock between locations when required and ensure proper documentation. Resolve warehouse-level issues and escalate chronic discrepancies or delays to the supply chain head. 3. Inventory Control & Reporting Generate consolidated inventory and stock movement reports across all cities for review by management. Analyze stock variances, wastage, or obsolescence and work with local teams to address root causes. Support and audit periodic physical stock checks and cycle counts conducted by city warehouse teams. Maintain central records of purchases, consumption, vendor performance, and pricing history. 4. Interdepartmental & Intercity Coordination Work closely with central kitchen, finance, and warehouse personnel in all three locations. Coordinate intercity dispatches, logistics support, and material requirement planning. Escalate urgent needs or critical shortages and drive timely resolution through internal teams or vendors. Contribute to SOP improvement for procurement and warehouse control, with a focus on scalability and standardization. Qualifications & Experience: Bachelor’s degree in finance, Accounting, Hotel Management, or a related field. 2–4 years of experience in purchase and multi-location inventory coordination, preferably in F&B, QSR, or hospitality. Proficient with ERP systems, procurement software, and Microsoft Excel. Strong understanding of inventory management and foodservice supply chain processes. Key Skills & Attributes: Strong communication and coordination skills, especially across geographies. High attention to detail, with a proactive and analytical approach. Excellent documentation and follow-up discipline. Capable of managing multiple warehouses remotely with firm control and standardization. Team player with the ability to drive accountability across teams and vendors. Job Types: Full-time, Permanent Pay: ₹25,000.00 - ₹32,000.00 per month Benefits: Health insurance Leave encashment Paid sick time Paid time off Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Work Location: In person