VP - Planning

Role & responsibilities

Job Summary:

We are seeking an experienced and visionary professional to lead the Planning Centre of Excellence (COE). The COE Head will be responsible for defining, standardizing, and continuously improving the planning function across all projects and clusters. This includes developing enterprise-wide planning frameworks, driving governance and compliance, institutionalizing performance management practices such as Earned Value Management, and enabling data-driven decision-making through standardized MIS and dashboards. The role requires close coordination with senior leadership, cluster planning managers, and cross-functional teams to ensure consistency, reliability, and strategic alignment in project planning.

Key Responsibilities:

• Guidelines & Standardization

• Define and periodically update enterprise-level planning processes, guidelines, and templates covering:
• Schedule preparation and resource loading
• Progress measurement techniques
• S-curve generation and tracking
• Earned Value Management (SPI, CPI, forecasting)
• Develop and maintain a robust risk management framework including risk identification, quantification, mitigation plans, and risk register formats.
• Standardize and maintain templates for WBS, milestone plans, approval workflows, and delay analysis
• Create a roadmap for BIM 4D and 5D use case implementation for schedule and cost scenario analysis; monitor implementation and adoption of BIM tool by planning CoE

• MIS & Dashboard Standardization

• Define and institutionalize standardized MIS formats for:
• Weekly Progress Reports (WPR)
• Monthly Progress Reports (MPR)
• Delay & exception reporting
• Design and periodically refine role-based dashboards for:
• Chairman & Managing Director
• Senior Management in HO
• Cluster Heads
• Project Heads
• Standardize planning KPIs (eg., SPI, CPI, resource utilization)

• Governance & Compliance

• Establish the governance framework for project planning (schedule & cost) reviews at the HO and cluster levels
• Periodically audit planning process compliance in collaboration with Cluster Planning Managers to ensure adherence to standardized planning processes and consistency across all projects
• Drive continuous improvement by capturing learnings from audits, project reviews, and performance evaluations

• Training & Capability Building

• Organize training programs for Cluster Planning Managers, Project Planners
• Serve as a mentor and technical advisor to regional and site-level planning teams

• Leadership & Cross-Functional Coordination

• Collaborate with techno-functional teams for BIM tool implementation
• Work closely with senior leadership, providing them with insights on project performance, risks, and mitigation strategies
• Support digital transformation initiatives by aligning planning standards with tool configurations and automation opportunities